Job Description

The
International Potato Center (CIP) is looking for one (1) Finance and
Administration Assistant to provide essential support and coordination to the
CIFOR-ICRAF operations and the IKI-EUDR project in Lima, Peru.

About
CIFOR-ICRAF: More than a research institute—it is a hub of the brightest
minds working together to develop nature-based solutions for forested and
tree-based landscapes. We collaborate with governments, academia, civil
society, and the private sector to address five major global challenges:
deforestation and biodiversity loss, the climate crisis, the transformation of
unsustainable food systems, unsustainable value and supply chains, and extreme
inequality.

About
the position: This role is designed to ensure the smooth execution of daily
office functions, focusing on financial processing, travel coordination, and
administrative logistics. The successful candidate will support the IKI-EUDR
project, ensuring compliance with donor regulations (European Union) and
institutional standards, while facilitating the operational needs of our
scientific and technical teams in the field.

Key
responsibilities:

  • Coordinate domestic and international travel arrangements, including flights,
    accommodation, transport, visa requests, and travel documentation for staff,
    consultants, and participants.

  • Support the organization of events and workshops, including venue coordination,
    catering, participant logistics, and follow-up on pending activities.

  • Prepare, organize, and follow up on supporting documentation for payments,
    expense claims, petty cash, consultancy processes, and online submissions in
    compliance with organizational procedures.

  • Gather and submit required documentation for consultancy hires, including
    onboarding forms and supporting documents, through relevant organizational
    systems in a timely manner.

  • Monitor advances, pending documentation, and contract expiration dates, and
    escalating issues to the Analyst as needed.

  • Provide day-to-day office administrative support, including correspondence,
    filing, scanning, office supplies, and coordination of IT and equipment
    requests.

  • Coordinate with IT for the setup of corporate email accounts, assignment of
    electronic devices, and related onboarding support for new staff and
    consultants.

  • Maintain organized, secure, and updated physical and electronic records,
    databases, contact lists, and filing systems.

  • Draft routine correspondence, invitation and participation letters, and manage
    incoming and outgoing communications with staff, partners, government
    authorities, and service providers.

  • Liaise with internal and external stakeholders to follow up on requests and
    ensure timely coordination of administrative processes.

  • Ensure compliance with applicable CIFOR-ICRAF and CIP institutional policies,
    procedures, and administrative requirements in all assigned activities.

Requirements

What are we looking for?

·Education: Bachelor’s or Technical degree in
Administration, Accounting, Economics, or related fields.

·Experience: At least 2 years of professional
experience in administrative support roles, preferably but not excluding within
international organizations or NGOs.

·Experience in provision of administrative and
logistics support to field operations in Amazonian or rural environments
(desirable).

·Languages: Intermediate to advanced English
(written and oral) and fluent Spanish.

·Technical Skills: Advanced proficiency in MS
Office (Excel is critical). Experience with ERP systems like Unit4/Agresso is a
plus.

·Core Competencies: Ability to deal effectively
with differing situations and complex demands, solid communication,
service-oriented, attention to detail, proactivity, and the ability to work
effectively in a multicultural, virtual environment.

Benefits

What are we offering?

·1-year fixed-term contract with the possibility
of renewal based on performance and fund availability.

·An excellent, diverse, and equal-opportunity
working environment.

·The opportunity to contribute to high-impact
international research for development.

How to apply?

Please visit the following link: http://cipotato.org/open-vacancies/ to
submit your cover letter and a full C.V. along with your references (preferable
recent supervisors). Internal candidates are welcome and encouraged to apply.
Nevertheless, we highly encourage all interested candidates to participate in
this process. The deadline for the receipt of applications is June 03, 2026.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.