Job Description

The International Potato Center (CIP)is currentlyseekinga motivated and detail-oriented individual to join our team as a Grants and Contracts Intern at our Headquartersin Lima, Peru. As a Grants and Contracts(G&C)Intern, you will play a crucial role in supporting the operations of our G&Cdepartment.

About the role:Theintern willassistin updating G&C, and CIP-related systems for the donor and partner award portfolio, ensuring efficient access and distribution of information whilemaintainingcompliance with institutional and donors’ requirements.The intern will report to the Grants and Contract System Officer.

Keyactivities:

  • Assistin reviewing,validating,updatingand distributing grant and contract documentation and related data in the OCS ERP system, ensuring consistency and proper record management.

  • Support inmaintainingup-to-date database and repository of contractual transactions in OCS ERP and/or KnowledgeManagementG&C public and internal sites and Project sites in coordination with G&C System Officer and G&C portfolio owners.

  • Support compliance withdonor requirements, including supportingtimelysubmission ofdeliverables/reports by monitoring OCS alerts in coordination with the G&C System Officer.

  • Support the follow-up actions for subgrant agreements.

  • Assistin the subgrants’ close-out process.

  • Support the management of electronic and hard copies of G&C documentation of project files for proper record-keeping.

  • Support distributing contractual documents internally and externally.

  • Support partners’ reporting by monitoring OCS alerts and sending reminders in coordination with G&C portfolio owners and updating the relevant systems.

  • Support in drafting Compliance Matrix for new awards.

  • Support responding to Resource Mobilization Unit (RMU) requests concerning past and ongoing projects by systematically sourcing, verifying, and compiling information from historical archives and the OCS.

  • Support the G&C portfolio owners on the drafting of common letters addressed to partners.

  • Participate in project life cycle reviews andmeetings;and support other G&C transactions, when needed.

  • Assistin creating andmonitoringthe G&C task assignment/ticketing system

  • Ensure compliance with national and international health and safety laws, regulations, and standards.

  • Perform other duties as assigned.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.