Associate Programme Management Officer (Multiple Positions) - Fixed Term Limited (FTL)

The United Nations Human Settlements Programme (UN-Habitat) is mandated by The UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. This is a fixed-term Limited position in the Nairobi duty station in the Budget, Finance and Operational Support Section (BFOSS) within the Corporate Management Division (CMD). CMD is responsible for advising on and coordinating administrative and programming support related to the implementation of UN-Habitat's work programme, either directly or through the engagement of third-party service providers. The focus of the position is on programme management and project implementation, provision of programme and project management services, correct interpretation of policies, procedures and practices, financial, administrative regulations and rules, quality assurance in monitoring project budgets and priority-setting on financial and budgetary matters in accordance with UN-Habitat's mandate, objectives, focus areas and expected results. The incumbent will work in coordination with project managers in Headquarters and in the field, implementing partners and local authorities, facilitating programme implementation and delivery of planned outputs in line with donor agreements and work plans. Under the overall supervision of the Director, Corporate Management Division and direct supervision of the Chief of the Budget, Finance and Operational Support Section through the Programme Management Officer assigned to the respective substantive Division and/or Office, the incumbent will perform the following duties:

• Facilitates the development, implementation, monitoring and evaluation of assigned programmes/projects; reviews relevant documentation and reports; identifies implementation challenges and recommends corrective actions; liaises with relevant stakeholders and follows up on agreed actions in accordance with UN rules and procedures. • Supports the strategic and efficient management of programme and operational financial resources through effective planning, budget monitoring, resource tracking and application of appropriate financial controls. • Contributes to the development and maintenance of project monitoring systems and tools to track programme implementation and ensure timely delivery of outputs by implementing partners in compliance with signed agreements and donor requirements. • Assists in overseeing logistical, operational and administrative arrangements related to the planning, coordination and implementation of programme activities. • Supports project managers in ensuring implementing partners submit timely technical and financial reports in the required formats; undertakes preliminary review of audit reports and financial statements and identifies observations or qualified opinions requiring follow-up action. • Assists in the verification of requests from field offices, including budgets for field activities, inventory management, financial records and reconciliation of financial authorization transactions and direct payments to partners. • Conducts operational and compliance checks on programme activities, including verification of supporting documentation submitted, review of expenditures related to completed activities, and participation in field/site visits for monitoring and reporting purposes. • Provides substantive and administrative support to programme implementation under national execution modalities, including drafting terms of reference, specifications for goods and services, and other operational documentation. • Assists in the review and reconciliation of all legacy and current programme and project portfolio transactions to ensure the continuous clean-up of portfolio backlogs. • Assists in the review, appraisal and revision of programme/project submissions to ensure compliance with organizational mandates, policies, guidelines, results-based management principles and programme objectives. • Supports the implementation of country-level operations by promoting adherence to organizational policies, procedures and internal control systems, and contributes to recommendations for process improvement and operational efficiency. • Facilitates the organization of meetings, workshops, trainings and stakeholder engagement events related to programme implementation and coordination. • Contributes to strengthening administrative support systems through effective monitoring, application of lessons learned and continuous improvement of field operations and designated offices. • Participates in field missions and provides substantive, operational and administrative support, including data collection, analysis and reporting. • Develops and maintains context-specific monitoring and reporting tools to support effective programme and project implementation. • Supports the maintenance of asset registers and inventory records for field offices and operational locations outside headquarters. • Contributes to data collection, analysis and visualization for evidence-based planning and decision-making, including preparation of graphs, charts, tables, dashboards and analytical reports. • Documents requirements, methodologies and background information used in data analysis and reporting processes. • Acts as a Certifying Officer for assigned programmes in line with rule 105.5 of the UN Financial Regulations and Rules. • Performs other related duties as required in support of programme and field operations.

PROFESSIONALISM: Knowledge and understanding of theories, concepts and app roaches relevant to sector, functional area as well as good technical skills in programme management including financial management. Ability to respond to changing requirements and exercise good judgment in the context of assignments given. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Advanced university degree (Masters' degree or equivalent) in Business Administration, Project Management, Public Administration, Economics or a related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Not available.

A minimum of two (2) years of progressively responsible experience in project/programme management and administration of projects at the local/national level or related area is required. Experience with non-governmental organizations and/or the UN system or similar organizations is required. Experience in developing monitoring tools for project implementation in an international organization is desirable. Experience with an Enterprise Resources Planning (ERP) system, such as Umoja/SAP, is desirable. Experience in interacting with a range of local, national and international partners is desirable. Experience in international development dealing with project funds and/or programme management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Kiswahili is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Kiswahili

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This is a fixed term limited position. Appointment against this post is for an initial period of one year and may be subject to extension subject to legislative body funding availability. THIS POSITION IS OPEN TO NATIONALS OF KENYA ONLY. National Professional Officer category shall be of the nationality of the country where this position is located and will be recruited in the country or within commuting distance of the office. If no suitable local candidate is identified, Kenyan nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to traveling and relocating to Kenya in the event of an employment offer. External candidate selected for this position will be granted a fixed-term appointment limited ("FTA-limited") in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position subject to limitation will retain their current appointment status and will be reassigned or transferred to the position, without a lien to their parent position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.