The Operations Management Team (OMT) works closely with the COO and members of the COO Leadership in delivering an ambitious change and improvement programme and provide effective administrative and operational support to the scientific community across the whole of EMBL.
To enable OMT to drive organisational improvement, it is structured into four core sub-teams:
Programme Management Team: Oversees the planning, coordination, and execution of major transformation programmes, ensuring alignment with strategic goals and delivery of intended outcomes.
Product Management: Focuses on the design, development, and lifecycle management of digital tools and platforms that support administrative functions and enhance user experience.
Change Management: Leads stakeholder engagement, communication, and training activities to ensure smooth adoption of new systems, processes, and ways of working.
ERP Team: Manages the implementation, configuration, and optimisation of enterprise resource planning systems to support core business operations such as finance, HR, and procurement.
Your role
The Programme Management Team is looking for a project manager to manage a variety of projects which form part of the COO change and improvement programme. Examples include: delivering a 3-year ERP transformation programme; implementing an EMBL-wide document management system; and supporting policy development work.
This role is instrumental in supporting the continuation of delivering the change and improvement programme across COO areas.
Main Duties and Responsibilities
Lead project planning, execution, monitoring, and delivery across cross-functional teams.
Define project scope, objectives, timelines, and resource requirements.
Implement and follow project management methodologies, processes, and best practices.
Build strong relationships with stakeholders and foster collaboration across cross-functional areas.
Coordinate internal teams, stakeholders, vendors, and end users to ensure project alignment and engagement.
Facilitate regular project meetings and communicate updates to stakeholders and leadership.
Track project actions and progress
Manage risks, issues, and dependencies proactively, escalating to the Programme Management Team Lead when required.
Ensure projects are delivered on time, within scope, to the required quality standards, and within budget.
Ensure documentation is structured, accessible, and maintained up to date.
Contribute to the ongoing work of the OMT as required.
You have
Experience in project management, ideally in implementing a management software solution, (however experience delivering projects in a professional context is essential)
Comprehensive understanding of project management methodologies
Strong leadership and team management abilities.
Excellent communication and interpersonal skills.
Proficiency in project management software (e.g., Smartsheets, Asana, Monday).
Strong analytical and problem-solving skills.
Ability to manage multiple projects simultaneously.
You are
Organised: Ability to effectively plan, coordinate and oversee tasks, resources and timelines to ensure successful completion
Adaptable: Ability to thrive in a fast-paced, dynamic environment.
Collaborative: Strong team player with a collaborative mindset.
Detail-Oriented: Meticulous attention to detail and organizational skills.
Proactive: Self-starter with a proactive approach to problem-solving.
Contract length: 3 years (renewable)
Grade: 5
Why join us
EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.
We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.
Enjoy lots of benefits:
Financial incentives: Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
Flexible working arrangements
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
Generous time off: 30 days annual leave per year, in addition to public holidays
Relocation package including installation grant (if applicable)
Campus life: Free shuttle bus (Heidelberg), library, subsidised on-site cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances
Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.
For detailed information please visit our employee benefits page here
What else you need to know
International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page, to find out more.
EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.
How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.
Closing Date
15/06/2026