Details
Mission and objectives
Update
Context
The organization is implementing Meeting and Travel Services (MTS) to streamline meeting coordination, travel arrangements, expense management, and compliance with applicable meeting and travel policies. Within this framework, the MTS Business Support Team is responsible for ensuring the effective day-to-day functioning of the system, providing user support, and contributing to the continuous improvement of MTS processes.
The assignment aims to provide operational and functional support to the Meeting and Travel Services, ensuring efficient system utilization, adherence to organizational policies and procedures, and timely identification and resolution of operational and technical issues.
The assignment aims to provide operational and functional support to the Meeting and Travel Services, ensuring efficient system utilization, adherence to organizational policies and procedures, and timely identification and resolution of operational and technical issues.
Task description
To provide operational and functional support for the Meeting and Travel Services (MTS), ensuring efficient usage, compliance with organizational policies, and timely resolution of issues.
Key responsibilities include:
- User Support: Act as point of contact for MTS-related business queries; provide training and guidance to staff on system usage.
- Data Management: Validate meeting and travel requests and expense reports for compliance; generate and analyze meeting and travel-related reports for management.
- Process Improvement: Identify gaps and propose enhancements to workflows; liaise with IT and vendors for system updates and troubleshooting.
- Compliance: Ensure adherence to meeting and travel policies and regulatory requirements.
Deliverables
- Monthly meeting, travel, and expense reports
- User training sessions and updated user guides
- Issue logs and resolution reports
- Recommendations for process improvements
Key responsibilities include:
- User Support: Act as point of contact for MTS-related business queries; provide training and guidance to staff on system usage.
- Data Management: Validate meeting and travel requests and expense reports for compliance; generate and analyze meeting and travel-related reports for management.
- Process Improvement: Identify gaps and propose enhancements to workflows; liaise with IT and vendors for system updates and troubleshooting.
- Compliance: Ensure adherence to meeting and travel policies and regulatory requirements.
Deliverables
- Monthly meeting, travel, and expense reports
- User training sessions and updated user guides
- Issue logs and resolution reports
- Recommendations for process improvements
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.