Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.

Job Description

Introduction:

Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world.

Functions:

  • Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations.
  • Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies.
  • Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types.
  • Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information.
  • Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures.
  • Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities.
  • Organise, schedule and coordinate meetings, events and related administrative activities.
  • Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration.
  • Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations.
  • Act as a back-up to the supervisor during period of absence.

Qualifications

  • Bachelor's Degree or equivalent relevant experience in the field of of Finance and Procurement, Business Administration or a related field.
  • Demonstrated experience in an administrative/financial service in an international environment.

Experience:

  • Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.
  • Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and high-quality service delivery.
  • Experience managing processes related to special contributions, events, and operational activities while maintaining accurate information flow.
  • Excellent communication, organisational and collaborating skills to support international and multicultural scientific communities.
  • Demonstrates a proactive mindset, a commitment to continuous learning and professional growth, and the ability to deliver high-quality work in dynamic and demanding environments.

Technical competencies:

  • Accounting control and analysis.
  • Financial reporting and analysis.
  • Use of office software packages: mS Office and MS Excel; Power Bi is a plus.
  • Customer service: : experience with coordinating meetings and events, a strong plus.
  • Use of and web content management system such as WordPress or similar, is an advantage.
  • Implementation of administrative processes and procedures.

Behavioural competencies:

  • Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
  • Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
  • Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
  • Solving Problems: anticipating obstacles; assessing alternative solutions in order to have a fall-back plan.
  • Communicating Effectively: ensuring that information, procedures and decisions are appropriately documented.

Language skills:

  • Spoken and written both English and French.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 05.07.2026 at 23:59 CEST.

Employment Conditions:

Contract type: Limited duration contract (2 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

This position involves:

  • A valid driving licence.
  • Work during nights, Sundays and official holidays, when required by the needs of the Organization.

Job grade: 4-5

Job reference: EP-CMS-ORG-2026-120-LD

Field of work: Support Services (Finance, HR, Legal, Procurement)

Benchmark Job Title: Financial Support Officer

Global Benefits

  • A competitive salary (tax free), increasing in line with your years of relevant experience.
  • 30 days of paid leave per year plus 2 weeks annual closure.
  • Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
  • Family, child and infant monthly allowances depending on your individual circumstances.
  • A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
  • Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us, here: careers.cern

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.