Senior Procurement and Contract Officer for Collaborative Procurement

Contract type: Temporary agent

Directorate: Corporate Services Directorate

Group: N.A.

Grade: AD9

Level of Security Clearance: SECRET UE/EU SECRET

Management of staff: N.A.

Location: Brussels

Indicative starting date: 16/10/2026

Closing date for applications: 07/07/2026

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  • BACKGROUND THE AGENCY'S WAY OF WORKING THE CORPORATE SERVICES DIRECTORATE DUTIES ELIGIBILITY CRITERIA SELECTION CRITERIA APPOINTMENT AND CONDITIONS OF EMPLOYMENT FOR TEMPORARY AGENTS AT EDA INDEPENDENCE AND DECLARATION OF INTEREST EQUAL OPPORTUNITIES APPLICATION PROCEDURE DATA PROTECTION

1. BACKGROUND

The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3. THE CORPORATE SERVICES DIRECTORATE

The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high-quality corporate services under seven dedicated organizational elements, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management, Security, Legal and Infrastructure. Additionally, the Record Manager is responsible for the effective management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

4. DUTIES

The Senior Procurement and Contract Officer for Collaborative Procurement coordinates a portfolio of collaborative procurement initiatives covering a broad range of military equipment and defence services, ensuring their efficient implementation in full compliance with the applicable legal and regulatory framework. The role is strongly coordination-oriented and hands-on, directly supporting procurement and contract files, preparing and conducting procedures, following contracts throughout their lifecycle, and facilitating day-to-day cooperation with Project Officers and relevant stakeholders. It also contributes to the development of suitable sourcing approaches and governance arrangements, in full respect of the distribution of roles and responsibilities with the Project Officers. Stakeholder management and reporting constitutes a key element of the post. Through close coordination, negotiation, risk management, and continuous improvement, the role contributes to informed decision-making, value for money, and the achievement of the Agency’s collaborative procurement objectives. The role does not entail managerial responsibility.

Under the supervision of the Head of Procurement and Contract Unit, the Senior Procurement and Contract Officer for Collaborative Procurement will contribute in particular to the following activities:

  • coordinate the day-to-day implementation of the collaborative procurement portfolio, covering a broad range of military equipment and defence services;
  • coordinate the work of the procurement and contract officers supporting the portfolio, ensuring effective day-to-day cooperation and follow-up;
  • prepare, handle, and follow up procurement and contractual files in close cooperation with Project Officers and relevant stakeholders;
  • contribute to the development of appropriate procurement approaches and governance arrangements, ensuring alignment with Member States’ capability requirements and Agency priorities;
  • ensure coherence with broader EU defence initiatives and funding programmes;
  • provide close coordination and hands-on support for the preparation, launch, and conduct of procurement procedures and contracts, ensuring consistency with operational requirements and compliance with the applicable rules and regulations;
  • provide hands-on support for the administration of complex and high-value contracts throughout their lifecycle, including reporting on the portfolio;
  • support the resolution of complex issues arising from collaborative procurement initiatives by proposing practical and workable solutions;
  • identify, follow up, and help address procurement and contract risks in close coordination with Project Officers and relevant stakeholders;
  • contribute to the integration of development, production, test and evaluation considerations into collaborative procurement processes;
  • identify and leverage synergies between collaborative procurement and innovation procurement initiatives within the Agency;
  • integrate policy, legal, financial, and project-related inputs and prepare a variety of written material to support informed decision-making;
  • negotiate with Member States, EU institutions and other external stakeholders in the context of collaborative procurement initiatives, programmes/projects;
  • contribute to relevant working groups and committees;
  • promote best-practice and contribute to the development and continuous improvement of procurement policies, standard operating procedures, and tools within the Agency;
  • participate in relevant meetings, working groups, and external fora on behalf of the Agency;
  • provide regular follow-up and reporting on the progress of the activities under coordination;
  • provide practical support to audit activities and coordinate the related follow-up actions;
  • adapt to evolving priorities and operational demands in a dynamic, multinational environment;
  • take on additional tasks as required in the interest of the service.

All of the above activities shall be carried out in support of, and in close coordination with, Project Officers, in full respect of the respective distribution of roles and responsibilities.

The duties associated with this post may evolve in line with the development of EDA’s structure and activities, as well as the Agency’s organisational needs.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.