Senior Administrative Officer (P-4)

Organizational Context

The International Criminal Court and the Trust Fund for Victims

The International Criminal Court (the Court or ICC) is the permanent international court based in The Hague, The Netherlands, established by the Rome Statute in 1998 to investigate and prosecute individuals accused of the crime of genocide, crimes against humanity, war crimes and the crime of aggression. The ICC has jurisdiction over the most serious crimes committed after 1 July 2002, in the territories of States that have acceded or ratified the Rome Statute or by their nationals.

The Trust Fund for Victims (TFV) is provided for by the Rome Statute that established the ICC. Its mandate is to mobilise resources and implement Court-ordered reparations, and other programmes for the benefit of victims of the crimes under the jurisdiction of the ICC. The TFV is governed by a Board of Directors (BoD), appointed by the Assembly of States Parties, and supported by a Secretariat, administratively attached to the Registry of the ICC. The TFV currently has programmes in seven situations under the jurisdiction of the Court and is also implementing programmes responding to four reparation orders issued by ICC judges.

Duties and Responsibilities

Under the overall supervision of the Executive Director of the TFV, the incumbent will perform the following duties and responsibilities:

1. Administrative Oversight

• Provide strategic oversight of administrative processes across the Secretariat, ensuring coherence, efficiency, and optimal use of financial and human resources.
• Support the Executive Director and the Board of Directors through coordinated planning, resource alignment, and the provision of high-quality administrative and financial analysis to inform decision-making.
• Contribute to the development and implementation of internal policies, standard operating procedures, and control mechanisms to strengthen governance and accountability within the Secretariat.
• Coordinate cross-functional administrative support, ensuring effective communication and alignment between programme, finance, and operational functions.

2. Budget Management

• Lead the planning, development, monitoring and reporting of the annual Proposed Programme Budget  of the Secretariat as well as of programmes of reparations and for the benefit of victims across multiple country situations.
• Oversee resource allocation, ensuring alignment with strategic priorities and approved frameworks and obligations.
• Monitor budget performance and expenditure trends; prepare forecasts and identify risks related to financial delivery.

3. Financial Management

• Development, update and compliance of the TFV Financial Policy in relation to resources originating from voluntary contributions, donation, fines and forfeitures.
• Ensure the continued management and improvement of information systems of financial management, thereby ensuring accountability of the TFV in the use of resources originating from voluntary contributions, donations, fines and forfeitures.
• Collaborate and provide support to the Registry in the development of the TFV annual Financial Statements and in other Finance, Disbursement, Treasury services, in line with applicable financial regulations, rules, and IPSAS standards within the ICC framework.

4. Internal controls

• Responsible for the oversight of the TFV’s internal control systems and procedures, including in line with the applicable regulatory framework of the ICC.
• Serve as TFV focal point for the ICC Registry’s relevant sections, including Budget, Finance and Procurement, as well as for the Assembly’s Committee on Budget and Finance (CBF) and the External and Internal Auditors.
• Contribute to the development and implementation of policies for the prevention, detection  and response to financial irregularities, including fraud and mismanagement of the TFV’s funds.

5. Financial Reporting and Donor Relations

• Prepare comprehensive financial reports for internal governance bodies and external stakeholders, including donors.
• Ensure accurate tracking and transparent reporting of voluntary contributions and earmarked funding.
• Support donor engagement by providing financial updates, projections, and analysis to enhance transparency, trust, and facilitate resource mobilization efforts.
• Contribute to annual reports and official submissions in line with ICC and UN-system reporting practices.

6. Operational Coordination and Programme Support

• Oversee the timely and compliant process of selection through procurement or other means, of implementing partners, and other service or goods providers.
• Ensure that TFV-funded projects are conducted prudently and in an effective and efficient manner.
• Support programme implementation through oversight of financial and administrative aspects of contracts and agreements.
• Validate checks conducted by TFV Programmes over the TFV implementing partners and other service providers, in regard of the application of proper financial control systems and arrangements.
• Coordinate with field-based implementing partners, NGOs, and other stakeholders to ensure effective financial monitoring and administrative support of projects.
• Contribute to monitoring, evaluation and accountability processes by ensuring administrative and financial data supports reporting, strategic and programmatic performance assessments.
• Oversee Human Resources management, including financial and recruitment planning and other administrative aspects of the TFV staff.

7. Strategic support and others

• Contribute to the implementation of strategies and executive management through the provision of advice to the Executive Director, and participation in the Senior Management Team of the TFV.
• Act as focal point for Risk Management related matters.
• Act as Officer in Charge and represent the Executive Director as required.

ESSENTIAL QUALIFICATIONS

Education:

Advanced University degree in finance, accounting, business administration, public administration, management, international law, international relations or another relevant field. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Work Experience:

A minimum of seven (7) years of progressively responsible experience in financial management, budgeting, or administration within international organizations, preferably within the UN system or similar environments.

• Demonstrated experience managing multi-donor funds or complex programme budgets.
• Experience in trust fund management and donor reporting is highly desirable.

Knowledge, Skills and Abilities:

• Knowledge of financial and administrative management principles and practices within international organisations, including budgeting, financial planning, and resource management.
• Knowledge of the mandate and operational framework of the Trust Fund for Victims, including reparations and assistance programmes, and their relationship to the Rome Statute and Registry processes.
• Ability to provide strategic administrative oversight, ensuring coherence of processes, effective resource utilisation, and alignment with organisational priorities.
• Ability to analyse complex financial data, identify trends and risks, and develop sound, evidence-based recommendations.
• Knowledge of financial rules, regulations, and standards (including IPSAS or equivalent), and ability to ensure compliance and accountability in programme implementation.
• Ability to plan and organise work effectively, manage competing priorities, and deliver results within tight deadlines.
• Ability to communicate clearly and effectively, both orally and in writing, including presenting complex financial and administrative information to senior stakeholders.
• Ability to establish and maintain effective working relationships with internal and external stakeholders in a multicultural environment.
• Ability to exercise sound judgment, discretion, and diplomacy in handling sensitive financial and operational matters.
• Ability to translate strategic objectives into operational and financial plans, and to monitor and adjust implementation as required.
• Ability to identify and resolve complex problems, develop practical solutions, and take decisions in a timely manner.
• Ability to work collaboratively across functions, ensuring coordination and consistency in administrative, financial, and programme-related processes.
• Commitment to the highest standards of professionalism, integrity, and respect for diversity, including sensitivity to victims and affected communities.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is considered a strong asset.

Knowledge of another official language of the Court (Russian, Arabic, Chinese and Spanish) would be considered an asset.