Project Associate - Partnerships (WASH)

Job Description

Under the direct supervision of the Programme Manager WASH and the general supervision of National Programme Officer WASH, the successful candidate will be responsible for supporting liaison with the grants team on all aspects of project implementation through implementing partners in the Water, Sanitation and Hygiene (WASH) programme in Cox’s Bazar. Once recruited, the incumbent will be based in the IOM Sub Office located in Cox’s Bazar, with frequent field visits to the seven camps where IOM is the Area Focal Agency (AFA) as needed. 

Responsibilities

The incumbent will be assigned to the following tasks:
1.    Assist in the day-to-day coordination of implementing partner activities to support timely and quality delivery of WASH interventions in line with project objectives and contractual requirements.
2.    Monitor implementing partner performance through regular field visits, progress reviews, and verification of reported outputs against approved workplans, indicators, and technical standards and report any deviations to the supervisor.
3.    Assist the national program officer in reviewing the implementing partner workplans, budgets, procurement plans, and narrative reports, and provide timely feedback to strengthen compliance, reporting quality, and implementation efficiency.
4.    Track project implementation milestones, deliverables, and reporting deadlines, and support timely follow-up on outstanding actions and corrective measures as per the implementing partner commitments.
5.    Assist the grants unit in the development and maintenance of partnership monitoring tools, including performance trackers, compliance checklists, and risk monitoring frameworks that align to the WASH program.
6.    Maintain accurate and up-to-date partnership records, filing systems, and compliance trackers for implementing partner deliverables as per contractual obligations and IOM policy on grant management.
7.    Coordinate with implementing partners and grants unit to follow up on compliance-related submissions, address documentation gaps, and follow up on timely completion of spot checks/audits, reporting, and verification requirements.
8.    Consolidate implementing partner reports and field monitoring findings to support preparation of internal updates, donor reports, and programme performance analyses.
9.    Assist in organizing field meetings with implementing partners and IOM Camp Monitoring and Coordination project assistants to identify implementation challenges, risks, and capacity gaps among implementing partners, and support the provision of technical guidance and corrective actions to enhance programme quality and accountability to affected populations.
10.    Assist the national program officer on administrative partnership aspects such as tracking partnership documentation, agreements, reporting schedules, amendments, and required approvals. 
11.    Join the grants team in field monitoring visits for implementing partners in line with the IOM policy on grant management. 
12.    Perform other duties that may be assigned by the Supervisor or Programme Manager.
 

Qualifications

Education
•     Bachelor’s degree from an accredited academic institution preferably in business administration, finance, economics, or any other relevant field with three years of relevant experience; or
•    An accredited school diploma with  five years of relevant professional experience.
 

Experience
•     Experience in humanitarian response in WASH or a related field like Health, Environmental Health or Community Development. 
•    Operational field experience in refugee camps required. 
•    Project implementation and management experience, including project monitoring and reporting an advantage.

Languages
Fluency in English and Bengali is required 
Chittagonian language is an added advantage.
 

Competencies 
The incumbent is expected to demonstrate the following competencies:

•    Accountability – takes responsibility for action and manages constructive criticisms; creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA); ability to treat all persons of concern with dignity, respect and without discrimination; follows up tasks to ensure timely completion; execute tasks in a timely and accurate manner.
•    Client Orientation – works effectively with all clients and stakeholders.
•    Continuous Learning – promotes continuous learning for self and others.
•    Communication – communicates clearly and constructively; coordinates and corresponds in a clear and concise manner.
•    Creativity and Initiative – proactively develops new ways to resolve problems; takes initiative and drives high levels of performance management.
•    Planning and Organizing - plans work and sets goals within area of responsibility; allocates appropriate times and resources for own work and that of team members; prove ability to work independently with minimum supervision.
•    Professionalism - displays mastery of subject matter; ability to work harmoniously within a team from varied cultures and professional backgrounds; incorporates gender, age, disability and diversity-related needs, perspectives, and concerns, and promotes equal gender participation; demonstrates commitment to gender equality and prevention of GBV.
•    Teamwork – contributes to a collegial team environment.
•    Technological Awareness - displays awareness of relevant technological solutions; and sustainability; seeks to improve efficiency in tracking, monitoring and evaluating.
•    Competencies specific to the job family/duty station – availability to work in the field with basic living conditions; maintains confidentiality on sensitive issues/data.

Notes

Internals of the Organization as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation and certification that the candidate is medically fit for appointment and has successfully completed the required security checks.

Required Skills

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