Project Assistant

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the general supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta, the coordination of the Senior Programme Associate (Migration) and the direct supervision of the Project Coordinator, the incumbent will be responsible for assisting in the implementation of the project Training, Assistance and Territorial Support for the Efficiency of Assisted Voluntary Returns.

Successful candidates will be deployed to the following Italian Regions: Lombardia and Sicilia.

Responsibilities

1. Assist the Project Manager in the day-to-day implementation and follow-up of project activities related to AVRR counselling services, including providing operational support to AVRR staff  deployed across the national territory;
2. Assist the Project Manager in organizing meetings and trainings sessions for local stakeholders aimed at promoting and disseminating AVRR option and support coordination with local actors and institutional stakeholder involved in AVRR procedure and counselling activities; 
3. Support the collection, verification and organization of data and information related to counselling activities and the profiles of AVRR beneficiaries, and assist in maintaining and regularly updating project files, databases and monitoring tools;
4. Assist in the preparation of narrative and statistical reports, briefing notes, presentations and other project documentation;
5. Support the dissemination and operational use of project tools, guidance materials and AVRR training resources; 
6. Contribute to  verifying compliance with IOM procedures/guidelines, project requirements and reporting obligations; 
7. Perform any other duties as may be assigned by the supervisor.

Qualifications

Required Qualifications and Experience

Education

• University degree in International Relations, Law, Social, Political or Economic Sciences, Social Work, Migration or Development Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or 

• High School diploma, with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Working experience in the migration sectors, with a particular focus on vulnerable migrants;

• Demonstrated experience in supporting coordination with institutional stakeholders, local authorities and territorial service providers, particularly in the field of migration, is highly desirable.

• Previous working experience in AVRR counselling is considered an asset.

Skills

• Strong organizational and coordination skills; 

• Good communication and interpersonal skills; 

• Ability to work effectively in a multicultural and multidisciplinary environment; 

• Ability to liaise with institutional stakeholders, local service providers and partner organizations; 

• Good drafting and reporting skills; 

• Attention to detail and ability to manage multiple tasks simultaneously; 

• Ability to work under pressure and meet deadlines;   

• Good knowledge of Microsoft Office applications, particularly Excel, Word and PowerPoint; 

• Capacity to handle sensitive information with confidentiality and professionalism; 

• Strong teamwork and problem-solving skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Italian and English is required (oral and written).

Knowledge of additional languages is considered an asset.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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