Senior Supply Chain Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision Senior Resources Management Officer (SRMO) in Jordan and direct supervision of the National Supply Chain  Officer; and, in collaboration with relevant units at CO, the successful candidate will be responsible and accountable will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner.

Responsibilities

1.  Assist Supply Chain Officer overseeing implementation of procurement activities in the Mission within established internal control mechanisms. Ensure bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual and Instructions. 

2. Coordinate and monitor supply chain activities related to property and asset management, warehousing, insurance coverage, Fleet and transportation. Identify challenges and provide recommendations.

1. Implement proper control and monitoring procedures for the procurement and contracting processes; ensure the transparency and competitiveness of IOM bids analysis, and bidding and tendering processes. 

2. Follow-up on status of purchase orders and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. 

3. Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool of reliable vendors and contractors to address the needs of the Mission. 

1. Organize and maintain proper procurement tracking and filing systems including contracts administration and update of the database. 

2. Work with the programme management and provide expert guidance in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects. 

3. Draft and review contracts using the IOM contracts forms for procuring services and goods for the Organization. 

4. Coordinate with and provide technical guidance and information to Project Managers regarding procurement and service requests and requirements, in order to consolidate overall mission procurement (or service) requirements and optimize purchasing power. 

1. Coordinate processes for the establishment of LTA (Long term Agreements) for goods/works/services commonly needed by the office. 

1. Plan and prepare procurement actions and analyse procurement requests, identify service providers, evaluate information regarding vendor’s performance regarding quality, prices delivery of equipment in respect of organizations best interests. 

1. Coordinate with the Supply Chain Officer in planning of procurement processes and analyses of purchasing trends.

1. Liaise and coordinate with the Global Procurement and Supply Unit (MSCU), Office of Legal Affairs (LEG) and other respective Units and Departments at HQ and RO level on all matters related to applying best practices and relevant administrative procedures. 

1. Prepare and conduct RFQs, PRs and BASs receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with IOM rules and regulations. 

2. Guide, coordinate and supervise the work of staff in the unit. 

3. Perform any other related task as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with five years of relevant professional experience; or
• High school diploma with seven years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and logistics and working with service providers and vendors;

• Experience with asset management process; 

• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage

• Experience working in an international organization in a multi-cultural setting an advantage.

• Experience in training and coordinating teams 

Skills

• High level of computer literacy

• Ability to work with national and international institutions; 

• Ability to prepare clear and concise report; 

• Demonstrated ability to and exercise sound judgment;

• Ability to supervise staff and coordinate administrative activities

• Excellent communication and negotiation skills

• Ability to establish realistic resource requirements to meet IOM needs

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English (Oral and Written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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