1. SUMMARY
The Joint Intelligence and Security Division (JISD) has two main missions: to provide strategic intelligence to NATO HQ decision makers and to protect NATO’s personnel, information, and physical assets. JISD’s Intelligence pillar, comprised of both military and civilian personnel, is responsible for ensuring the situational awareness of the North Atlantic Council (NAC), the Military Committee (MC) and the senior-level decision-makers on strategic issues of concern. Its functional areas address intelligence analysis and production, intelligence policy, and intelligence capability development. JISD’s Security pillar is responsible for the overall coordination of NATO security among member Nations, NATO civil and military bodies as well as International Organizations and partner countries with which NATO cooperates. It is also responsible for the security of the NATO Headquarters (HQ), its personnel, information, physical assets, and for the protection of the Secretary General.
Within the Protective Security & Emergency Service Branch (PSESB), the HQ Security Officer, is responsible for the application of NATO HQ Security Regulations. More specifically, they investigate incidents of misconduct and any security breach or infraction, and set rules, based on the NATO HQ Security Regulations, to prevent such incidents from occurring. In addition, they oversee the construction projects in NATO HQ and provide advice on security in construction and the set up around the site.
This position requires flexibility to work outside of normal working hours and travel occasionally, when requested.
2. QUALIFICATIONS AND EXPERIENCE
The incumbent must:
• possess a university degree, or an equivalent level of qualification relevant to the position;
• have a minimum of 5 years of experience in the implementation of security policies and the development of security procedures;
• have experience in the conduct of security investigations;
• possess excellent writing skills and be able to draft clear and concise reports, directives and procedural instructions; and
• possess the following minimum levels in the official languages of NATO (English/ French): V (“Advanced”) in one and III (“Intermediate”) in the other.
The following would be considered an advantage:
• experience in construction security and drafting of construction security plans;
• experience in interpretation and application of security policies and development of local security procedures; and
• knowledge of computer security and application of information access restrictions.
3. MAIN ACCOUNTABILITIES
Expertise development: Assist and support the Head, HQ Security and Awareness, to implement all relevant security measures, including the enforcement of security regulations, and access management. Investigate and supervise corrective measures with respect to incidents of misconduct and any security breach or infraction. Propose and draft security procedures relating to NATO HQ in close collaboration with other colleagues within the NOS as well as the Security Authorities of the Host Nation to ensure that all matters are in accordance with NATO Security Policy.
Project Management: Manage, monitor and supervise work projects to achieve successful results and contribute to issue resolution processes, taking corrective action as necessary. Adjust plans and respond to changes in requirements in a positive and flexible manner. Propose and follow the budgets, annual expenditure and financial resources to execute timely purchases and avoiding duplications. Ensure adequate equipment of tools and processes to carry out the Service’s basic function and that relevant information is accessible to users.
People Management: In close coordination with the Unit’s management, train and build a professional and motivated team. Provide mentoring, coaching and clear guidance on objectives, ensuring regular, fair and objective feedback. Identify opportunities to improve processes and working methods to enhance overall organisational efficiency. Advise on the professional education and training of all staff under their service.
Stakeholder Management: Ensure effective cooperation and maintain interaction with internal and external stakeholders for the timely implementation of security regulations and procedures for which PSESB is responsible. Coordinate the insertion of security clauses with stakeholders, particularly Procurement Officers, involved in contracts covering works performed on the NATO HQ.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
Reporting Line: The HQ Security Officer reports to the Head, HQ Security and Awareness.
Interactions: The incumbent liaises closely with other team managers within PSESB, other JISD branches and units, such as the JISD Enterprise & Divisional Coherence Unit, Delegations, and the Missions and Divisional Security Officers for day-to-day matters.
Direct reports: 1
Indirect reports: N/A
5. COMPETENCIES
The incumbent must demonstrate:
• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others' perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.
6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.
Contract clause applicable:
In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.
The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.
NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post.
Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: www.nato.int/recruitment
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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.