Programme Associate (G6)

Background:

The Programme Associate is assigned to the Conflict Prevention and Resolution (CPR) Programme within the OSCE Mission to Moldova. The incumbent will contribute to programme development and implementation through project co-ordination, financial and administrative support, liaison with implementing partners, preparation of reports and briefing materials, and maintenance of programme documentation. 


Tasks and Responsibilities:

Under the direct supervision of the Programme Manager (S3) and overall supervision of the Deputy Head of Mission the Programme Associate will perform the following functions:

1.  Assisting in identifying, developing, co-ordinating and monitoring programme and project activities, including supporting the preparation of project proposals, work plans, budgets and implementation strategies within the CPR Programme area;

2. Co-ordinating administrative, financial and logistical processes related to programme implementation, including procurement actions, project documentation, expenditure tracking, maintenance of programme records and ensuring compliance with organizational procedures;
3. Reviewing financial and narrative reports submitted by implementing partners, maintaining implementation records and supporting the monitoring and evaluation of programme activities through the review of reports, documentation and participation in monitoring activities;
4. Developing and maintaining effective working relationships with governmental counterparts, international organizations, NGOs, implementing partners and other national and international stakeholders relevant to programme implementation;
5. Preparing correspondence, briefing notes, background papers, analytical summaries, presentations and programme reports, as well as providing interpretation and translation support during meetings and programme-related activities, when required;

6. Organizing and co-ordinating meetings, workshops, conferences, round tables and other programme-related events, participating in relevant seminars and conferences, reporting on outcomes and recommendations, and performing other duties as assigned in support of programme objectives.   

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: https://www.osce.org/mission-to-moldova   

Necessary Qualifications:

• Completed secondary education supplemented by formal training in project management, public administration, finance, accounting, international relations or other related fields;
• A minimum of six years of progressively responsible professional experience in programme/project management, administration, finance, accounting or related areas;
• Experience working in an international organization, governmental institution or NGO environment is an asset;
• Good knowledge of programme and project management processes, including planning, budgeting, monitoring and reporting;
• Ability to maintain confidentiality and exercise sound judgement in sensitive situations.
• Strong drafting, analytical and organizational skills;
• Excellent verbal and written communication skills in English, Romanian and Russian;
• Computer literacy with practical experience in Microsoft Office applications and administrative/financial systems;
• Ability to work with people of different nationalities, religions and cultural backgrounds;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. Analytical and quantitate skills, preferably related to budget matters.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 1,342.75. OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. 

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.