Area Coordinator

Under the direct supervision and overall direction of the TPM Regional Coordinator, the Area Coordinator will undertake the following duties and responsibilities as mentioned on this TOR.

Team management and supervision

• Act as the main focal point for third-party monitoring activities in the assigned geographical area.

• Oversee day-to-day management of project activities, ensuring field monitors receive necessary guidance and support in a timely manner.

• Represent Service Provider in meetings with stakeholders and coordination forums.

• Supervise and manage field monitors to ensure their adherence to performance standards.

• Supervise data collection at the field level and ensure that TPM field monitors are organized and resourced as needed, and that they deliver as per action plans and with required high quality standards.

Planning

• Coordinate Monitoring Plan with TPM Regional Coordinator and disseminate the final plan to his/her monitoring team.

• Execute the thorough and timely monitoring plan as provided by our client.

Assign Field Monitors to field visits based on the Monitoring Plan shared by our client and ensure:

• Technical projects are monitored by Field Monitors who have technical expertise or have sufficient experience in technical projects

• Maintaining gender equality, equity, effectiveness and efficiency in the deployment of field monitors (regular and standby)

• Fair distribution of assignments to nearby and remote areas, easy and hard to reach locations and

• Balancing the number of field visits and overnight stays and maintaining equitable rotation among team members.

Coordination and engagement

• Coordinate closely with stakeholders to facilitate safe and unlimited access for TPM team to fieldwork.

• Maintain regular communication with both external and internal stakeholders including our client, cooperating partners, their donor TPM representatives, community influential elders and the TPM team itself.

Quality assurance and reporting

• Rigorous and timely review of TPM reports including process monitoring checklists, PDM forms, verification/spot-checks, etc. for submission to our client, ensuring that they meet their quality standards in terms of accuracy, completeness, reliability, consistency, and timeliness.

• Verify the accuracy and reliability of data and reports submitted by his/her monitoring team.

• Support the Regional Coordinator in collecting, compiling and preparing monthly monitoring and other reports and ensure their timely submission to our clients.

IT management

• Set up field monitor accounts and manage permissions across projects.

• Troubleshoot day-to-day data storage and system issues.

• Develop scripts for routine quality assurance checks.

• Configure remote monitoring systems for random dial-up and panel surveys.

• Manage encrypted and decrypted data shared by our clients offices, including sample contact lists and collected data with quality issues for follow-up or record review.

• Coordinate with the our clients CO focal point to ensure skip logic and relevance constraints are properly applied.

Logistical, administrative and financial management

• Manage or provide support to the designated staff on administrative, financial and logistical aspects of the project at the provincial level to ensure the provincial office is functional and has the necessary space, facilities to run smooth operation.

• Manage or provide support to the designated staff on transport arrangements to field staff and ensure local transportation and office rental vehicles are utilized with utmost effective and efficient manner.

• Undertake any other activities related to our clients TPM interventions as and when requested.

This role will work under the direct supervision and overall direction of the TPM Regional Coordinator.

Education

• Bachelor’s degree in international/ Humanitarian Development, Economics, Business, law, Civil Engineering, Agriculture, social science, or any other relevant field.

Experience

• Minimum five years of progressive experience in M&E and leading team roles.

Knowledge and skills

• Demonstrate strong management, communication, coordination, teamwork and planning skills with proven ability to function effectively with multiple stakeholders.

• Knowledge of different project including monitoring, evaluation, survey, research and TPM.

• Demonstrate ability to develop monitoring plans and TPM protocols, tools and data quality assurance guidelines and forms.

• Practical experience in the use of data management applications including skills to manage and summarize large datasets. Ability to compile, collate analyze and present data.

• Good knowledge of the context, especially in terms of security, and culture and ability to travel across the intervention areas of the relevant field office.

• Experience in hiring and supervising personnel and ensuring they acquire the necessary training and skills to meet evolving project needs.

• Strong project management skills including experience managing complex and multifaceted projects

• Builds and maintains effective relationships, with his/her team, colleagues, members and external partners and supporters.

• Strong communication skills in written and spoken English

• Ability to consolidate data and prepare clear and concise narrative and analytic reports in English.

• Experience in usage of digital data collection platforms, i.e., MoDa, KOBO, ONA etc.

Strong team management skills are required for this role.

Qualified feale candidate are encouraged to apply for this role.