Payroll & IRS Support Officer – CIMMYT
Reference number: 202636
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
CIFOR-ICRAF is looking for a
Payroll & IRS Support Officer – CIMMYT
Overview
About our organization:
CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. For more information, visit: cimmyt.org
In Kenya, CIMMYT is hosted by World Agroforestry (ICRAF), a member of the CGIAR that is headquartered on United Nations Avenue, Nairobi, Kenya. We invite you to learn more about CIMMYT and World Agroforestry by accessing our web sites: www.cimmyt.org and www.worldagroforestry.org
CIMMYT is looking for a:
Payroll & IRS Support Officer
The job holder will ensure accurate and compliant payroll administration for CIMMYT Kenya-based employees while providing effective administrative support for internationally recruited staff processes, relocation, and related protocol requirements.
Duties and responsibilities
1. Payroll Management & Statutory
Compliance
Manage end-to-end monthly payroll
processing for all categories of Kenya-based employees, ensuring accuracy,
confidentiality, completeness, and timely delivery.Validate and process payroll inputs
including; overtime, leave, deductions, new hires, salary changes, benefits,
allowances, and final dues.Process and reconcile payroll elements
including salaries, benefits, deductions, taxes, pension contributions, loans,
and other applicable payments or recoveries.Ensure compliance with Kenyan
statutory and regulatory requirements, including PAYE, NSSF, SHIF, Housing
Levy, pension administration, and other applicable employer obligations.Coordinate timely preparation, filing,
and remittance of statutory deductions and payroll-related returns to relevant
authorities.Prepare payroll reconciliations and
coordinate with Finance to ensure payroll outputs, statutory payments, and
related reports are accurately accounted for.Review payroll variances, investigate
discrepancies, and resolve payroll exceptions or escalated issues in a timely
manner.Support internal and external payroll
audits by maintaining accurate, complete, and audit-ready payroll records and
supporting documentation.Monitor changes in payroll-related
legislation and support timely updates to payroll processes, controls, and
statutory compliance requirements.
2. Payroll Administration & Reporting
Prepare payroll-related documentation
and annual employee tax records, including P9 forms and other statutory payroll
support documents.Maintain the accuracy and integrity of
payroll master data and employee payroll records within the payroll system.Communicate payroll procedures,
timelines, and documentation requirements with relevant stakeholders to support
timely and accurate payroll processing.Maintain payroll procedures, process
documentation, and internal controls to strengthen operational efficiency,
consistency, and compliance.Support continuous improvement of
payroll administration processes, records management practices, and related
operational controls.
3. International Recruited Staff (IRS) Global Mobility Support
Provide Support with onboarding,
relocation, and administrative support for internationally recruited staff
(IRS) and their dependents during assignment in Kenya.Provide guidance to IRS staff on
administrative, logistical, and country settlement matters in line with
organizational policies and procedures.Support cross-cultural orientation and
related onboarding initiatives for internationally recruited staff.Coordinate security-related support
services for IRS staff in accordance with organizational policies and
applicable procedures.Maintain accurate and up-to-date IRS
records within the Human Resources Information System, ensuring high levels of
accuracy and confidentiality.Prepare and review documentation
relating to tax exemptions, immigration, protocol requirements, and other
compliance-related processes for international staff in accordance with Kenyan
regulations.Liaise with relevant government
authorities, service providers, and internal stakeholders on IRS administrative
and protocol-related matters.Provide administrative and
coordination support to the Global Mobility and IRS HR function.
Requirements
Bachelor’s degree in Human Resources,
Business Administration, Commerce, Finance, or a related field.Minimum 5 years of relevant experience
in payroll administration, statutory compliance, and HR support within Kenya.Knowledge of Kenyan labour laws and
statutory requirements, including PAYE, NSSF, SHIF, Housing Levy, pension
administration, and other relevant employer obligations.Proven experience in end-to-end
payroll processing, payroll reconciliations, statutory remittances, and
management of payroll-related records.
Education, knowledge and experience
- Bachelor’s degree in Human Resources, Business Administration, Commerce, Finance, or a related field.
- Minimum 5 years of relevant experience in payroll administration, statutory compliance, and HR support within Kenya.
- Knowledge of Kenyan labour laws and statutory requirements, including PAYE, NSSF, SHIF, Housing Levy, pension administration, and other relevant employer obligations.
- Proven experience in end-to-end payroll processing, payroll reconciliations, statutory remittances, and management of payroll-related records.
Terms and conditions
- This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers a competitive remuneration package commensurate with experience and qualifications. In Kenya, employment contracts are issued under ICRAF in compliance with Kenyan labour law. Locally recruited staff are eligible for a non-contributory pension scheme, comprehensive medical insurance, paid annual and statutory leave, and learning and development opportunities in line with CIFOR-ICRAF policies.
- The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
- The duty station will be in Nairobi, Kenya.
- We will acknowledge all applications but will only contact short-listed candidates.