Coordination Officer Contracted Services

Contract type: Contract agent

Directorate: Industry, Synergies and Enablers Directorate (ISE)

Group: FGIV

Grade: N.A.

Level of Security Clearance: SECRET UE/EU SECRET

Management of staff: N.A.

Location: Brussels

Indicative starting date: 16/11/2026

Closing date for applications: 09/09/2026

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  • BACKGROUND THE AGENCY'S WAY OF WORKING THE INDUSTRY, SYNERGIES AND ENABLERS DIRECTORATE (ISE) DUTIES ELIGIBILITY CRITERIA SELECTION CRITERIA APPOINTMENT AND CONDITIONS OF EMPLOYMENT FOR CONTRACT AGENTS AT EDA INDEPENDENCE AND DECLARATION OF INTEREST EQUAL OPPORTUNITIES APPLICATION PROCEDURE DATA PROTECTION

1. BACKGROUND

The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3. THE INDUSTRY, SYNERGIES AND ENABLERS DIRECTORATE (ISE)

The Industry Synergies & Enablers (ISE) Directorate supports a range of activities critical to collaborative defence capability development in Europe.

On top of leading the work on identifying together with Member States' Key Strategic Activities (KSA) at EU level, the ISE Directorate is responsible for the effective engagement with industry across the Agency’s activities and in support of related priorities set by Member States.

The ISE Directorate facilitates work to address the implications of EU legislation and policies for the defence sector: REACH, procurement, funding instruments and the analysis of developments influencing governmental and industrial stakeholders. The Directorate is responsible for activities on critical enablers to support defence cooperation and enhance interoperability: military airworthiness, standardisation and certification, defence test & evaluation and education and training. The Directorate provides support to CSDP military and civilian operations and missions and EU Battlegroups.

The Directorate facilitates the coordination of military views from and in support of Member States and the relevant international military organisations in the framework of Single European Sky (SES) and acts as the interface with the EU institutions and related bodies. In the wider context of military aviation, the Directorate supports Member States in their efforts to enable RPAS integration in non-segregated airspace and in harmonising military aviation safety issues using the Total System Approach to Military Aviation.

The ISE Directorate comprises four Units:

  • The Industry Strategy & EU Policies (ISP) Unit: engagement of industry in the activities of the Agency, determination of Key Strategic Activities at EU level, defence aspects of EU policies varying from legislation (REACH, procurement) to funding instruments

  • The Critical Enablers (CRE) Unit: support defence cooperation and enhance interoperability through the identification, development and maintenance of harmonized safety, certification and standardisation requirements, references to the best practice standards and networking of Defence Test & Evaluation capabilities in all military domains

  • The Single European Sky (SES) Unit: facilitation and coordination of military views in the framework of SES; interface with the EU institutions and related bodies to ensure that Military Aviation will continue to provide and further improve effective security and defence in Europe in the changing context of the civil aviation sector

  • The Operations, Training & Exercises (OTE) Unit: promotion of the use in CSDP operations of all relevant EDA projects & programmes; development and management of contracted solutions to support CSDP operations and Member States; initiation, development and management of training and exercise activities for rotary and fixed-wing aircraft, including RPAS, with a view to transfer these activities to Member States when mature.

4. DUTIES

Under the supervision of the Head of Operations Training and Exercises Unit, the job holder will, contribute to the following activities:

  • lead the support to the EU SatCom Market project, including oversight of contractual and financial matters and coordination with relevant stakeholders, ensuring alignment with project objectives;
  • manage the full lifecycle of order requests, including technical, contractual, and financial aspects, such as invoice management, fund allocation, and payment processing, ensuring timely and accurate execution;
  • serve as the primary point of contact for EU SatCom Market stakeholders, fostering strong relationships with Member States, CSDP structures, and other relevant entities to provide effective support to CSDP operations and missions;
  • lead the development of the EDA SatCom Service Management Tool (SMT), including conducting meetings with stakeholders, developing requirements, overseeing sprint implementation, and managing user stories to ensure successful delivery and user satisfaction;
  • support and draft contractual aspects related to the project, including amendments to the Framework Contract (FWC), joint procurement amendments, and supporting the development of tender specifications for upcoming FWCs;
  • drive continuous improvement of the EU SatCom Market project, incorporating lessons learned into process enhancements and contractual amendments;
  • lead the preparation of periodic capability reviews of the EDA EU SatCom Market project and report project status to the governance organisation;
  • act as liaison between end users (e.g., military and governmental bodies) and SATCOM service providers, ensuring smooth communication and problem resolution;
  • prepare and support meetings with Member States and other stakeholders, including the European Commission and EEAS, providing briefings, documentation, and follow-up actions;
  • undertake additional tasks as required to support the service and contribute to the overall success of the EU SatCom Market project.
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