Project Assistant to MECC unit

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and a key part of the United Nations system. With 175 member states and operations in over 170 countries, IOM is committed to promoting humane and orderly migration for the benefit of all. IOM works closely with governments and partners to support migrants, respond to migration challenges, and strengthen the resilience of communities on the move. Guided by its Constitution, which recognizes the link between migration and development, IOM focuses on saving lives and protecting people on the move, driving solutions to displacement, and facilitating pathways for safe, regular, and orderly migration.

Under the overall supervision of the Chief of Mission (CoM) in Uzbekistan and the direct supervision of the Head of Unit on Migration Health and Migration, Environment and Climate Change (MECC), the incumbent will be responsible for supporting the implementation of IOM's programme activities related to climate change, migration, and health in Uzbekistan. The successful candidate will assist in the coordination, implementation, and monitoring of initiatives addressing the intersection of migration, health, and climate change, in alignment with national priorities and donor requirements. This includes contributing to projects funded by the Government of Sweden, the IOM Development Fund (IOMDF), the Asian Development Bank (ADB), and other international partners. Key thematic areas include climate change adaptation, migration health, women's empowerment in climate-affected communities, cross-border health security, and the development and implementation of national policies.

The incumbent will play a critical role in ensuring the effective delivery of project activities, fostering collaboration with stakeholders, and ensuring timely and accurate reporting. Through this work, the incumbent will contribute to IOM's broader efforts to enhance climate resilience and strengthen health systems for migrants and vulnerable populations in Uzbekistan.

Responsibilities

1.    Assist in the implementation and monitoring of project activities. 
2.    Retrieve, compile, summarize, and present information/data on specific project topics.
3.    Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
4.    Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5.    Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6.    Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7.    Organize meetings, workshops and training sessions. 
8.    Respond to general information requests and inquiries; set up and maintain files/records.
9.    Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Strong understanding of the linkages between migration, health, environment, climate change, and border management, with experience supporting project implementation in these thematic areas.
• Demonstrated ability to support the planning, coordination, and execution of multi-stakeholder projects, including logistics, monitoring, reporting, and stakeholder engagement.
• Strong ability to support data collection, analysis, and presentation of findings, including drafting reports, policy briefs, and recommendations.
• Excellent oral and written communication skills in English and Russian. Proficiency in Uzbek is an advantage. Ability to convey complex technical information in a clear and accessible manner.
• Proven ability to manage multiple tasks simultaneously, meet deadlines, and work under pressure with minimal supervision.
• Strong interpersonal skills and ability to work effectively in a multicultural team environment, including coordination with government counterparts, international partners, and civil society organizations.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); familiarity with data visualization, project management tools
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English, Uzbek and Russian is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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