Job Description

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Senior Programme Coordinator, the Senior Information Management Associate will support the development and coordination of mission-wide Information Management (IM) governance frameworks, systems, and standards. 

The incumbent will serve as a senior technical focal point for IM across the mission, supporting alignment between institutional policies, programme needs, and donor requirements. 

The role will support the integration, standardization and secure management of data systems across IOM Poland, while providing technical inputs to senior management and programme teams on IM strategy, system architecture and operational optimization, under the guidance of the Senior Programme Coordinator.

The incumbent will also support operational IM delivery in selected programme areas, providing technical guidance and oversight to promote coherence between mission-level IM frameworks and programme-level implementation.

Responsibilities

  1. Support the design, implementation and continuous improvement of mission-wide IM systems and governance frameworks.
  2. Contribute to the development and application of data standards, architectures and interoperability approaches across programmes. 
  3. Serve as a senior technical focal point on IM, providing technical guidance and inputs to senior management and programme teams. 
  4. Support the integration of IM systems to enhance programme delivery, donor reporting and accountability. 
  5. Contribute to the establishment and monitoring of data quality assurance and validation mechanisms. 
  6. Promote compliance with IOM Data Protection Principles and GDPR requirements, supporting risk mitigation measures. 
  7. Support the development of IM tools (e.g. databases, dashboards, automation solutions).
  8. Contribute to analytical outputs to support evidence-based decision-making. 
  9. Support the development and institutionalization of IM SOPs and guidance documents. 
  10. Design and deliver capacity-building initiatives to strengthen IM practices among staff. 
  11. Participate in internal and external coordination mechanisms related to IM Identify opportunities to contribute to innovation, digital transformation, and efficiency improvements, including through the use of Artificial Intelligence (AI) tools. 
  12. Provide technical guidance and functional support to IM focal points across programmes.

Qualifications

EDUCATION

  • High School diploma with seven years of relevant experience; or,
  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.


 

EXPERIENCE

  • Demonstrated experience in coordinating or supporting IM systems across multiple programmes or organisational units 
  • Experience in database development, data analysis and visualization 
  • Experience providing technical guidance to non-technical stakeholders 
  • Experience contributing to data governance frameworks, SOPs, and compliance mechanisms 
  • Experience working with data protection standards and regulatory frameworks (e.g. GDPR)


 

LANGUAGES

IOM’s official languages are English, French, and Spanish.

REQUIRED
For this position, fluency in English is required (oral and written).

DESIRABLE
Working knowledge of Polish.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
  • Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – Level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

  8. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies


 

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-7
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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