Details
Mission and objectives
UNICEF works to protect the rights of children and adolescents. UNICEF's programme focuses on the needs of the most vulnerable children in the areas of education, child protection, health care, social policy, adolescents and youth, in line with the UN Convention on the Rights of the Child.
Context
The assignment will cover the contribution of the UN Volunteer to the effectiveness and efficiency of the Supply Section, the implementation of the supply chain management, by providing support and assistance to all staff in the assigned areas of responsibility.
Task description
Under the direct supervision of Supply and Procurement Officer, the UN Volunteer will undertake the following tasks:
1. Reviews incoming demand / sales orders to ensure completeness and appropriateness of specifications/Terms of Reference. Support the preparation of tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals) and supports the implementation of the tender process.
2. Supports sourcing of relevant suppliers of goods and services.
3. Supports evaluations of offers through e.g. preparation of tabulation sheets and assists in analysis of offers.
4. Drafts submissions to Contract Review Committee.
5. Assist in the preparation of contracts and purchase orders.
6. Ensures appropriate documentation of processes and data is kept on file.
7. Maintains all data to ensure correctness and availability of information for source and availability plan, logistics plan, delivery plan and actual delivery schedule.
8. Prepares Direct Orders (Purchase Orders) against existing Long-Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements.
9. Works closely with suppliers to ensure quality assurance and timeliness of deliverables.
10. Ensures continuous availability of data related to procurement including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
11. Any other duties as requested by the supervisor.
During the first month of the assignment, the UN Volunteer will work closely with his/her direct supervisor to finalize an agreed-upon work plan. The work plan should outline key objectives and activities and include regular check‑ins with the supervisor to review progress and receive performance feedback.
1. Reviews incoming demand / sales orders to ensure completeness and appropriateness of specifications/Terms of Reference. Support the preparation of tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals) and supports the implementation of the tender process.
2. Supports sourcing of relevant suppliers of goods and services.
3. Supports evaluations of offers through e.g. preparation of tabulation sheets and assists in analysis of offers.
4. Drafts submissions to Contract Review Committee.
5. Assist in the preparation of contracts and purchase orders.
6. Ensures appropriate documentation of processes and data is kept on file.
7. Maintains all data to ensure correctness and availability of information for source and availability plan, logistics plan, delivery plan and actual delivery schedule.
8. Prepares Direct Orders (Purchase Orders) against existing Long-Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements.
9. Works closely with suppliers to ensure quality assurance and timeliness of deliverables.
10. Ensures continuous availability of data related to procurement including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
11. Any other duties as requested by the supervisor.
During the first month of the assignment, the UN Volunteer will work closely with his/her direct supervisor to finalize an agreed-upon work plan. The work plan should outline key objectives and activities and include regular check‑ins with the supervisor to review progress and receive performance feedback.
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.