Details
Mission and objectives
The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya.
Context
The United Nations Office at Nairobi (UNON), the UN headquarters in Africa, was established by the UN General Assembly in 1996 in the capital city of Kenya. UNON is headed by a Director-General at the Under-Secretary-General level, who serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya.
UNON also facilitates cooperation between the United Nations and regional organizations, and provides administrative support, public information support, conference services, and safety and security services for the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and joint and common services to other organizations of the United Nations system in Kenya.
This United Nations Volunteers (UNV) assignment is part of UNON FMTS (Facilities Management and Transport Section) projects and flagship programming initiative, among others.
UNON also facilitates cooperation between the United Nations and regional organizations, and provides administrative support, public information support, conference services, and safety and security services for the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and joint and common services to other organizations of the United Nations system in Kenya.
This United Nations Volunteers (UNV) assignment is part of UNON FMTS (Facilities Management and Transport Section) projects and flagship programming initiative, among others.
Task description
Under the direct supervision of the Chief, Office Space and Assets, the UN Volunteer will perform the following duties and responsibilities:
• Planning and Coordination of office movement.
• Assists in planning space allocation/selection
• Schedules and conduct regular stakeholder meetings
• Manages assets, materials, contracts and personnel to ensure timely, accountable and cost-effective delivery of expected results from all stakeholders
• Coordinates and liaises with external vendors including freight forwarders to ensure required services are delivered in line with established plans and schedules
• Ensures that requirements and activities take into account relevant Occupational Health and Safety (OHS) standards and gives due consideration to gender-specific needs, at all times.
• Develops methodology and tools to enable effective execution and monitoring of plans including project specific Standard Operating Procedures (SOP)
• Perform other duties as assigned.
• Planning and Coordination of office movement.
• Assists in planning space allocation/selection
• Schedules and conduct regular stakeholder meetings
• Manages assets, materials, contracts and personnel to ensure timely, accountable and cost-effective delivery of expected results from all stakeholders
• Coordinates and liaises with external vendors including freight forwarders to ensure required services are delivered in line with established plans and schedules
• Ensures that requirements and activities take into account relevant Occupational Health and Safety (OHS) standards and gives due consideration to gender-specific needs, at all times.
• Develops methodology and tools to enable effective execution and monitoring of plans including project specific Standard Operating Procedures (SOP)
• Perform other duties as assigned.
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.