Project Assistant (Case Management)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

The project supports the protection and assistance of unaccompanied migrant children (UMC)  applicants and beneficiaries of international protection across Greece. Building on the longstanding cooperation between IOM and the Hellenic Ministry of Migration and Asylum, the action ensures the continuation and strengthening of key national protection mechanisms. Through this project, IOM and its partners plan to support in identifying and assisting UMC in precarious conditions or homelessness, operate and support the NERM Hotline. 

Under the overall supervision of the National Cluster Coordinator (Unaccompanied Migrant Children) and the direct supervision of the Senior Project Coordinator Assistant, the selected candidate will have the following duties and responsibilities:

Responsibilities

1. Provide case management guidance and technical support to field teams under the National Emergency Response Mechanism (NERM) framework.
2. Operate NERM Hotline
3. Facilitate the referral and accommodation of unaccompanied minors in emergency shelters, in cooperation with local authorities and prosecutors.
4. Conduct regular follow-ups with field actors to ensure appropriate protection and care arrangements.
5. Support the tracing and reunification process of unaccompanied children in collaboration with field partners.
6. Contribute to coordination and thematic meetings, reporting on trends, challenges, and best practices related to the NERM implementation.
7. Perform other related duties as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• High school degree/ certificate with minimum three years of work experience; or
• University degree in Humanities, Social Sciences, or a related field from an accredited academic institution with minimum one year of work experience. 
• Master’s degree in above fields is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Minimum one year of related work experience in a humanitarian setting;
• Experience coordinating protection activities and a good understanding of protection SOPs preferred;
• Experience in liaising with governmental and diplomatic authorities and stakeholders, working in international organizations, non-government or government institutions/organization;
• Demonstrated ability to draft and prepare clear and concise formal correspondence and project reports.

Skills

• Strong organizational, facilitation, communication, writing and presentations skills.
• Proficient in a Microsoft Office environment and office software packages. Knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
• Strong organizational, facilitation, communication, writing and presentations skills.
• Strong work ethics and commitment to humanitarian principles.
• Willingness to work in day/night shifts, during holidays and weekends.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Greek is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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