Junior Project Assistant (TIP)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

The Counter Trafficking, Smuggling of Migrants, Integrated Border Governance (IBG) and Resettlement Unit, under the Counter Trafficking and Border Management Division of IOM Brazil, is responsible for supporting and implementing activities related to counter-trafficking, smuggling of migrants, border governance, family reunification, resettlement and complementary pathways, as well as broader migration management initiatives in coordination with national authorities, UN agencies and other relevant stakeholders.

Under the direct supervision of the National Officer based in Brasília, and in close coordination with relevant programme and operational units, the successful candidate will provide administrative, operational and technical support to activities related to Family Reunification (FR), Resettlement and Movement Management (RMM), and Integrated Border Governance (IBG), Counter Trafficking (TiP), Smuggling of Migrants (SoM), within the framework of IOM Brazil’s Counter Trafficking, Smuggling of Migrants, IBG and Resettlement portfolio.

The successful candidate will support the implementation, coordination and follow-up of activities related to migration management, migrant protection, family reunification and resettlement programmes, including liaison with internal units, government counterparts and external partners. The incumbent will also assist in the preparation of reports, briefing materials, operational documents, meeting summaries and institutional communications, as well as support monitoring, data organization, knowledge management and administrative processes related to programme implementation.

The position will further contribute to the organization of meetings, workshops, missions and capacity-building activities, as well as to the timely implementation of activities in line with IOM policies, donor requirements and institutional priorities.

Responsibilities

1. Support the operational, administrative and coordination aspects of activities related to Counter-Trafficking (CT) and Smuggling of Migrants (SoM), Family Reunification (FR), Resettlement and Movement Management (RMM), Integrated Border Governance (IBG), including the monitoring of implementation processes, tracking of activities and follow-up of results achieved;

2. Assist in the implementation of migration management, migrant protection, family reunification and resettlement-related activities in line with IOM policies, donor requirements and institutional priorities;

3. Participate in meetings, workshops, conferences, activities, and maintain effective liaison and communication with government counterparts, UN agencies, implementing partners, civil society organizations and other relevant stakeholders involved in programme implementation;

4. Support the preparation, drafting, editing, proofreading and translation of reports, briefing notes, presentations, correspondence and other institutional and operational documents related to the unit’s activities;

5. Assist in the preparation of progress reports, meeting summaries and other information products, ensuring proper information sharing and coordination with the National Officer and relevant programme units;

6. Undertake duty travel and site visits, when required, to support programme implementation activities, liaison with counterparts, monitoring activities and operational follow-up in different implementation contexts;

7. Provide logistical and administrative support for the organization and implementation of trainings, workshops, missions, awareness-raising activities and capacity-building initiatives targeting governmental and non-governmental stakeholders;

8. Support data collection, organization, systematization and information management activities related to programme implementation, including maintaining updated records, files and internal tracking systems;

9. Support administrative and financial processes related to programme implementation, including procurement, travel arrangements, WAVE processes and other internal administrative procedures, as required;

10. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in International Relations, Law, Social Sciences, Political Sciences, Public Policy, Migration Studies, Human Rights, or a related field from an accredited academic institution with a minimum of two (2) years of relevant professional experience; 

• Or Master’s degree in International Relations, Migration Studies, Human Rights, Public Policy, Political Sciences, Social Sciences, or a related field from an accredited academic institution.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience supporting projects and activities related to migration management, counter-trafficking and smuggling of migrants in coordination with government counterparts, UN agencies and civil society organizations;

• Experience in technical writing, reporting, drafting and reviewing institutional and operational documents;

• Professional experience in migration, humanitarian or protection-related contexts;

• Good knowledge of IOM mandate and migration-related activities implemented in Brazil, particularly in the areas of protection, resettlement and border governance;

• Ability to maintain effective working relationships with government institutions, UN agencies, partners and other stakeholders;

Skills

• Excellent organization skills.

• Analytical and creative thinking.

• Ability to prepare clear and concise products. 

• Computer/software literate.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Portuguese and English is required (oral and written).

Desirable Advanced Spanish and/or french is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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