Regulatory and Digital Development Officer

Type of position:
Contract agent

Job Type:
29 July 2026 at 23.59 CET

Job grade: FGIV

Internal/Interagency job grade:

Type of position: Contract agent

Selection procedure reference: EMA/CA/11491

Job title: Regulatory and Digital Development Officer

Talent Pool: FGIV Science and Regulation

Deadline for applications: 29 July 2026 at 23.59 CET

Monthly net salary: 4249,97 Euro(including local weighting) [1]plus benefits(see calculators on the right) (based on a fulltime contract (40hrs/week))

Location: Amsterdam; The Netherlands (relocation to take up duties is mandatory)

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About this role

TDT (Digital Business Transformation Task Force) is looking for a Regulatory Science & Digital Capability Development Officer to contribute to the implementation of the strategy for the EU Network Training Centre (EU NTC), and the follow-up to deliver on EMA and the European Medicines Regulatory Network’s (EMRN) strategic goals. This includes execution  of the activities of the EU NTC and the EMA Digital Academy in accordance with their roadmaps.

In this role you will

•    Execute activities relating to capability and capacity building across the European Medicines Regulatory Network (EMRN) (and its partners and stakeholders as appropriate), in the areas of regulatory, scientific, data and digital topics relevant to public and animal health in Europe;

•    Contribute to the development, definition, execution and continual adaptation of the EU Network Training Centre (EU NTC) strategy to meet evolving business and stakeholder needs;

•    Identify and gather learning and development needs and priorities in liaison with the EU NTC Training Steering Group (TrSG) and Training Champions through different methods (e.g. surveys), identify gaps in learning, and ensure provision of suitable interventions and development of learning curricula in line with such needs;

•    Work with relevant subject matter experts externally and internally to develop training curricula and to design the development and delivery of high-quality learning materials for EU Network staff;

•    In liaison with the EU NTC TrSG and Training Champions, contribute to the planning and delivery of a planned catalogue of training courses (face-to-face/virtual/e-learning) designed to meet the EU Network needs through the learning management system (LMS);

•    Contribute to the implementation of policies, standards and quality guidelines for learning design, development and delivery, carrying out research as needed;

•    Ensure the business support for the LMS, including data management creation of FAQs, implementation of agreed changes, designing processes and templates for monthly updates. This will include liaison with the Local Administrator network;

•    Prepare reporting on the delivery of training to relevant fora, in particular to the TrSG;

•    Contribute to the continuous improvement of the internal processes to support the EU NTC, particularly those requiring interaction with other areas of the EMA (IT, Talent Development);

•    Conduct (in liaison with relevant EMA departments and offices) work / projects to extend (EU NTC) learning to (selected) external audiences including business case development, selection of best suited engagement platform and development of governance, processes and communication channels to include such audiences in the EU NTC learning service offering. Potential audiences include non-EU Regulators and Academia;

•    Regularly provide updates on projects / initiatives to various stakeholders / general management when applicable.

Link to the role of Regulatory Science and Digital Capability Development Officer outlining generic duties and responsibilities.

Apply if you meet these eligibility criteria

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions:

1.    Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway;

2.    Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);

3.    Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific condition:

1.    A level of education which corresponds to completed university  studies of at least three years attested by a diploma that must have been obtained by the closing date of this vacancy notice.

General Condition 1 and Specific Condition 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualification from the selection procedure.

Only eligible candidates will be assessed by the Selection Committee.

You will Need to have:

You will Need to have:

Experience

• Minimum of two years of full-time professional relevant experience.

Skills & Knowledge

• Basic stakeholder management and engagement skills;
• Good communication skills, both written and verbal;
• Basic understanding and knowledge of the relevant stakeholders/partners;

Competencies you need to have

Role competencies

Understanding business context    Basic

Stakeholder relations management    Basic

Sub-family competencies

Scientific communication    Basic

Regulatory frameworks & strategy    Basic

Applied knowledge    Intermediate

Grade competencies

Adaptability and agility    Intermediate

Coping with pressures and setbacks    Intermediate

Analysing and problem solving    Intermediate

Core competencies

Ethics and integrity     Intermediate

Team collaboration    Intermediate

Customer centricity    Intermediate

Results orientation    Intermediate

Communication    Intermediate

Cross-cultural sensitivity    Intermediate

Continuous learning and self-development    Basic

For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework.

These are Nice to have:

Experience

• Experience as system administrator with Learning Management Systems (e.g. SAP Success Factors)
• Experience in developing training curricula/programmes/packages and/or designing, developing and delivering high-quality learning.
• Experience with e-learning authoring tools (e.g. Articulate Rise)
• Advanced IT capability with MS products
• Experience in a competent authority in the field of medicines regulation, the pharmaceutical industry or in a healthcare / academic setting.

Skills & Knowledge

• Good project management skills
• Knowledge of the EU regulatory framework for pharmaceuticals and EU health policies
• Familiarity with the application of generative AI to learning & development
• Familiarity with the SAFe agile methodology.

Selection procedure timelines

Selection process

Only eligible candidates (see eligibility criteria) will be assessed by the selection committee.

Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competences in different steps of the selection procedure.

Note:  Candidates who fail any assessment linked to any Need to Have requirement, Sub-family, Grade Specific competencies and Core Competencies at any stage of the process are disqualified, even if they attain high scores on other criteria.

Before the start of the selection procedure, it is decided which criteria and competences will be assessed at each stage of the process. Certain criteria / competences will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.

Shortlisting

In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and sub-family competences.

The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.

To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.

Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.

Assessments

Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.

Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above). In addition, selected Core Competencies may be assessed throughout the process.

Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.

Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competences assessed at each stage of the process and the type of assessment tolls used.

Reserve list and/or job offers

The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.

We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.

When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.

More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.