Project Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overallsupervision of the Head of Office (HoO) in Vilnius and direct supervision of the Head of Unit (HoU), the Project Associate will assist in the coordination and implementation of the activities of the project Right Care: Embedding a Child Rights Perspective in National Psychosocial Support Systems to Migrant Children (Right Care).

Responsibilities

1. Assist in the implementation, coordination, and monitoring of project activities in line with project work plans and timelines. 

2. Support the collection, compilation, organization, and basic analysis of project-related data and information, with attention to accuracy, consistency, and compliance with data protection principles. 

3. Assist in the preparation, maintenance, and updating of key project documents, including work plans, monitoring tools, and reporting materials. 

4. Assist in drafting and updating project reports, briefing notes, presentations, and other documentation. 

5. Assist in the organization and provide logistical support for meetings, workshops, trainings, focus groups, and events, including preparing agendas, drafting minutes, and supporting follow-up actions. 

6. Assist in project communication and dissemination activities, including drafting, editing, and compiling relevant information and visibility materials. 

7. Assist with liaison and coordination with implementing partners in the implementation of project activities and report any issues to the supervisor.  

8. Draft routine correspondence on project issues and respond to complex information requests and inquiries.

9. Perform duty travel, participate in field activities and official meetings as required.

10. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• School diploma with five years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project support and/or coordination and implementation.

• Experience in liaising with governmental authorities, national institutions and non-governmental organizations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; 

• Experience supporting administrative coordination of projects involving child protection and psychosocial support;

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Strong work ethics, interpersonal and communication skills in a multi-cultural setting; 

• Good organizational skills, attention to detail , ability to work in dynamic circumstances; 

• Excellent command of office tools, including Microsoft package, shared drives, Adobe Acrobat, and other relevant software; 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Lithuanian and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

This position is part-time (80% FTE), with a working schedule of 32 hours per week across four full working days (Monday–Thursday).

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

In accordance with the UN Salary Scale, the monthly base salary for this position (G5/1), 80 % working percentage is 1458 EUR, with an estimated net take‑home pay of approximately 1258 EUR. IOM salaries are exempt from income tax.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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