SVN/2026/024 Project Associate, Pekanbaru

Job Description

Reference No.                : SVN/2026/024
Position Title               : Project Associate
Duty Station                 : Pekanbaru
Organization Unit       : Disaster and Climate Resilience
Classification                : G-5
Type of Appointment : Special Short-Term Contract
Report to                      :  Senior Project Associate 
Estimated Start Date   : As soon as possible
Closing Date                  : 18 July 2026

Established in 1951, IOM is part of the United Nations System as the leading inter-governmental organization promoting humane and orderly migration for the benefit of all.

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of the Republic of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including Counter-Trafficking, Labour Mobility and Social Inclusion, Disasters, Climate and Resilience, Immigration and Border Governance, Refugee Care, Migration Health, Migration Policy and Data Hub, and Resettlement and Voluntary Returns.

The DCR unit of the International Organization for Migration (IOM) plays a crucial role in preparedness, prevention, and emergency response. It works alongside government partners and local and international counterparts to strengthen their capacity. The DCR unit supports the national and local cluster system, particularly the National Cluster on Displacement and Protection (Klasnas PP), and contributes to the Camp Coordination and Camp Management (CCCM) cluster, where IOM is a global lead agency.

Under the direct supervision of the Senior Project Associate and overall supervision of the Project Officer of DCR unit in Jakarta, the Project Associate will be responsible for verifying that all components of humanitarian assistance operations in Medan/Pekanbaru and other assigned projects are implemented in line with the approved workplans and budgets and assist the field team to mainstream protection principles and reduce protection concerns at the refugee-hosting sites. Work closely with relevant IOM staff and partners to support the centrality of protection in the response and to strengthen the protection environment for the refugees

 

Responsibilities

Responsibilities and Accountabilities

1.    Assist in the implementation of all components of humanitarian assistance operations in line with the approved workplans and budgets; 
2.    Conduct monitoring and quality control for humanitarian response activities implemented by the IOM field team, partners or vendors, in line with humanitarian standards and IOM guidelines; 
3.    Maintain partnership with local authorities and other local partners;  
4.    Support the field team to mainstream protection principles and reduce protection concerns at the refugee-hosting sites. Work closely with relevant IOM staff and partners to verify the centrality of protection in the response and to strengthen the protection environment for the refugees; 
5.    Identify and report immediately any challenges or risks to the beneficiaries, staff or partners; 
6.    Adhere to IOM data protection principles and data protection policy at field level; 
7.    Support the team to collect and maintain relevant information to contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets, internal reports and other form of monitoring tools in accordance with program needs; 
8.    In coordination with finance and procurement departments, monitor all administrative procedures timely and according to IOM standards; 
9.    Support the coordination and logistics preparations for field visit by donor or government delegations as requested; 
10.    In coordination with Senior Project Associate/Head of Field Office and the Project Officer, participate in local coordination meetings; 
11.    Perform any other duties as required.
 

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree or equivalent in Social Work, Gender, Development Studies, International Relations or a related field from an accredited academic institution with at least three years of relevant working experience, or;
• High School degree with at least five years of relevant working experience.
   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience supporting humanitarian or development programmes, preferably programmes targeting populations on the move; 
• Experience with government coordination;
• Experience on Cash-based intervention project
• Experience conducting household-based surveys
• Experience implements community complaint and feedback mechanism and humanitarian response

Skills

• Excellent interpersonal skills;
• Excellent data analysis and management skills
• Strong community development
• Respect for diversity; 
• Ability to meet deadlines and work under pressure
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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