ICT Procurement Associate (GS)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Director, Information and Communications Technology (ICT), and the direct supervision of the Head, Resources Management, the ICT Procurement Associate will work in close collaboration with ICT project managers and IOM business units. The ICT Procurement Associate will be responsible for carrying out procurement and contract administration functions in the ICT department in accordance with IOM’s regulations, rules, and procedures.

Responsibilities

1. Assist in coordinating procurement activities for the ICT Department by supporting the review and consolidation of purchase requisitions, organization of bidding processes, evaluation support, and follow-up on purchase orders through to delivery and payment.

2. Carry out end-to-end procurement processes, including supporting the preparation of RFx documents, processing of purchase orders, coordination of evaluations, and verification of goods and invoices in accordance with established procedures.

3. Provide support to requisitioners and staff on procurement processes, specifications, and documentation requirements, and assist in the implementation of procurement workflows and internal controls.

4. Assist in conducting market research and support supplier management activities, including identifying and maintaining information on local and international vendors based on cost, quality, reliability, and service delivery.

5. Track and update the Department’s Procurement Plan across the full procurement-to-pay cycle.

6. Support payment-related processes, including submission and tracking of payment requests, liaising with vendors to resolve standard issues, and following up on pending actions to facilitate timely payments.

7. Support compliance with IOM procurement policies and procedures, maintain complete and accurate records, and support internal and external audit requirements through proper documentation and audit trails.

8. Assist in preparing procurement reports and status updates to support management review and operational planning.

9. Identify procurement-related issues and bring them to the attention of the supervisor for appropriate follow-up.

10. Perform such other duties as may be assigned.

Qualifications

Education 

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited academic institution with three years of relevant professional experience;
• High school diploma with five years of relevant professional experience; or, 
• Certification in Procurement, Logistics, or Supply Chain Management is an advantage.

Experience 

• Demonstrated experience in advanced use of Microsoft Office applications.
• Proven experience in working with Enterprise Resource Planning (ERP) systems.
• Proven experience with public sector procurement and logistics rules and procedures, including those applied in international organizations such as the United Nations.
• Demonstrated experience in accounting systems, software, and financial procedures.
   

Skills

• Ability to prepare clear and concise reports and coordinate administrative activities.
• Proven oral and written communication skills.
• Proven analytical and report-writing skills.

Language

For this position, fluency in English is required (oral and written).

Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

 IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators Level 1

•  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
•  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Spain can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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