2. Job description

As a member of the Administration and Finance Unit, the HR Manager reports directly to the Head of Administration and Finance (HoAF). He/she leads and coordinates the Human Resources (HR) team and is responsible for the strategic and operational management of HR activities, including workforce planning, recruitment and selection, learning and development, organisational culture, staff well-being, and personnel administration.

The Human Resources Team has the following high level objectives:

  • Recruit, retain and motivate staff;

  • Provide a place for development and career growth;

  • Ensure support for corporate culture and positive team spirit;

  • Provide sustainable support to staff members;

  • Provide strategic expertise to IHI JU’s management towards achieving the JU’s mission and objectives;

  • Contribute to providing a safe working environment.

The HR Manager is responsible for coordinating the work of the HR team and will perform, among others, the following duties:

Strategic management

  • Provide strategic HR advice and expertise to IHI JU management in support of the organisation's mission and objectives;

  • Lead workforce planning activities, including the preparation of the Multiannual Staff Policy Plan and the Staff Establishment Plan (SEP), ensuring efficient allocation of human resources;

  • Contribute to the preparation of the Annual Work Programme (AWP) and the Consolidated Annual Activity Report (CAAR).

Team management

  • Plan, organise, supervise and coordinate the work of the HR team, ensuring the effective delivery of objectives and priorities;

  • Allocate responsibilities within the team, monitor workload and performance, and adjust priorities where necessary.

Selection and recruitment

  • Develop and implement the annual recruitment plan, identifying staffing needs and defining appropriate recruitment strategies;

  • Coordinate recruitment and selection procedures in accordance with applicable EU Staff Regulations, internal rules and best practices;

  • Organise and manage selection procedures for all categories of staff, including the preparation of documentation and communication with candidates;

  • Provide expert advice on recruitment procedures and participate in selection boards.

Learning and development

  • Design, implement, monitor and coordinate the organisation's learning and development strategy and annual training programme;

  • Manage individual learning and development activities, including the administration of training requests and related databases;

  • Monitor HR training contracts and liaise with external training providers;

  • Analyse training needs, evaluate learning outcomes and provide management with relevant reports and recommendations;

  • Coordinate the performance management cycle, including annual appraisals, objective-setting exercises and reclassification procedures;

  • Manage and continuously improve the induction programme for new staff members.

Personnel administration and services:

  • Oversee administrative procedures related to staff onboarding, mobility and departure;

  • Coordinate the administration of staff rights, benefits, contractual conditions and obligations;

  • Ensure the timely processing of salaries, allowances and other HR-related financial transactions, while managing the HR budget in a sound and efficient manner.

General responsibilities

  • Co-lead the HR Back Office Arrangements (HR BOA) and actively contribute to their implementation, including by leading the development of the inter-JU competency framework, supervising the drafting of guidelines for the organisation of joint and large-scale training activities, supporting the coordination of HR activities across the Joint Undertakings, and contributing to the implementation of the HR BOA Annual Work Plan;

  • Ensure the correct application of the EU Staff Regulations and Conditions of Employment of Other Servants of the European Communities (CEOS) as well as relevant implementing rules;

  • Develop, review and update HR policies, procedures and implementing rules, ensuring their effective implementation;

  • Advise and support management and staff on the interpretation and application of HR legislation, policies and procedures;

  • Prepare and manage public procurement procedures and HR-related service contracts;

  • Liaise with the European Commission, other EU institutions, agencies and Joint Undertakings on HR matters, and represent IHI JU in the EU Agencies Network (EUAN) and other relevant HR fora;

  • Promote a positive organisational culture, employee engagement, diversity, inclusion and staff well-being;

Ensure compliance with HR-related data protection requirements in close cooperation with the Data Protection Officer.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.