II. Organizational Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

Through its office in Ecuador, UN Women supports the Government, civil society, and the United Nations system in promoting gender equality, women’s empowerment, and the protection and fulfillment of women’s human rights. Ending violence against women and girls is a key priority area in the country. UN Women Ecuador works to strengthen the quality and accessibility of coordinated comprehensive services and responses to gender-based violence. In this context, it collaborates with public institutions, civil society organizations, and other key stakeholders to foster a shared understanding of the necessary services, as well as the standards and guidelines required for delivering essential services to women and girls experiencing violence.

In addition, the office actively participates in inter-agency processes within the United Nations system in Ecuador and promotes collaboration with other UN entities across specific programme areas, contributing to a comprehensive and coordinated response to advance gender equality in the country.

Under the supervision of the Operations Associate, the Programme and Finance Assistant supports the implementation of programme and financial processes in Ecuador Country Office. The incumbent provides administrative and financial support to the Programme Team in the development and effective implementation of programmes, ensuring timeliness, efficiency, and transparent use of financial resources, as well as delivery of services in accordance with UN Women rules, regulations, policies, procedures, and approved allocations. The Programme and Finance Assistant adopts a client-oriented approach, ensuring full compliance with UN Women standards, guidelines, and best practices.

The Programme and Finance Assistant works in close collaboration with the Programme and Operations Teams as well as with the Operations and Programme teams in UN Women HQ for solving finance-related issues and information delivery. 
III. Scope of Work

Provide administrative and logistical support for the formulation and management of programmes 

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds; 
  • Provide administrative support to the partner selection process, executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;  
  • Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations;

Provide administrative support for the financial management of the Programme Unit:

  • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; 
  • Prepare non-PO vouchers and process payments for consultants, as delegated;
  • Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 
  • Keep stakeholders and clients informed for timely action and/or decisions; 

Provide support for the implementation of financial strategies, in fullcompliance of UN Women rules, regulations, policies, and recording and reporting systems:

  • Assist the Programme Team in all aspects of partner agreement and management.
  • Support the monitoring of submission of implementing partner financial and narrative reports.
  • Support the follow up of advances to implementing partners and review their financial reports together with project managers.
  • Support capacity development initiatives for partners on financial management and contribute to tracking capacity assessment plans, where relevant;
  • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
  • Provide support for all financial-related inquiries from partners, including modifications, No-Cost Extensions (NCEs).
  • Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls; 
  • Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities; 
  • Support the monitoring of the proper functioning of the financial resources management system for office and programmatic budgets;

Provide finance support for the Programme and Operations teams:

  • Record and post transactions in Quantum, process payroll, travel claims, MPOs, and other entitlements; 
  • Monitor the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with donors and are input into Quantum at the detailed Activity ID level; 
  • Monitor transactions posted to projects to ensure expenditures are correctly recorded and take corrective actions as required;
  • Support month-end and year-end closure processes, ensuring timely corrective actions under the guidance of the Operations Associate;
  • Provide inputs and take necessary actions to facilitate timely financial project closure; and 
  • Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting. 
  • Prepare VAT reimbursements with adequate documentation support; 

  • Manage petty cash fund, cash impress level. 

Provide administrative support to Resource Mobilization:

  • Compile and process information from donors and programme team, as inputs to various databases and documents; 
  • Prepare draft cost-sharing agreements and support documentation, ensuring alignment with standard agreements where possible. 

  • Support follow-up on contributions within resource mobilization efforts;

Facilitate knowledge building and knowledge sharing:

  • Provide administrative support for the organization of training for the office personnel and partners on programme and operations-related topics. 

  • Contribute to improvements in financial business processes and operational practices;

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:  N/A
IV. Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: 

https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

  • Knowledge of programme management; 
  • Ability to manage data, IT tools, documents, correspondence and reports information and workflow;
  • Knowledge of financial rules and regulations and accounting principles;  
  • Good analytical and quantitative skills in financial management and programme implementation;
  • Ability to provide technical guidance on partner financial reporting and compliance;
  • Ability to administer and execute financial and accounting processes and transactions; 
V. Minimum Qualifications  
Education and Certification:
  • Completion of secondary education is required.  
  • Bachelor’s degree in business or public administration is desirable 
Experience
  • At least 5 years of progressively responsible experience in finance and administrative or programme is required. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required. 
  • Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. 
Languages
  • Fluency in Spanish and English is required.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

VI. How to Apply

To apply, you must complete your online application (Quantum) and upload the following required documents:

•   Cover letter (maximum 1 page), attaching copies of the following in a SINGLE FILE:

1.   Personal identification (ID card or passport) 

2.   A work visa for Ecuador valid for the duration of the employment contract; required for foreign nationals

3.   Documents supporting the required qualifications (degrees, certificates, etc.).

4.   Certificate(s) supporting the desired experience, if applicable.

 Important Notes

  • When applying on the Quantum platform, you must upload a single (1) PDF file.  Below is a link to a guide to help interested applicants complete this step: https://www.wikihow.com/Merge-PDF-Files.
  • UN Women assumes no responsibility and merely describes one of many ways to compress application-related documents. You may use whichever method you deem appropriate. 
  • When applying on the Quantum e-Recruit platform, we recommend having all required documentation ready, as the system does not allow for subsequent edits if any document is missing.
  • You must complete all fields and answer all questions when submitting your application. Applications received incomplete, without the required documents, or after the deadline will not be considered.

We encourage applications from members of minority groups, indigenous groups or populations, and people with disabilities. 

All applications will be treated with the strictest confidentiality.

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.


 

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.