Human Resources Specialist (locally recruited)

Organizational context 
Under the supervision of the Country Manager, Mali, with a dotted functional line to the Head, HR Operations at IDLO Headquarters in Rome, Italy, the HR Specialist supports day-to-day HR operations for the Country Office, ensuring timely, accurate and consistent delivery of HR services. 
The incumbent provides practical HR administration, recruitment, onboarding, employee records, payroll review, and employee support services in line with IDLO policies, procedures, and applicable local requirements, escalating complex matters to the supervisor and Headquarters HR as needed. 
 
The position 
1. HR Operations Support: 
Support the consistent application of IDLO employee regulations, rules, policies, and procedures. 
Provide routine guidance to employees and managers on HR processes, benefits, leave, contracts, and required documentation. 
Coordinate with Programmes and HR Operations colleagues to ensure timely follow-up on HR actions and employee requests. 
 
2. Effective Human Resource Administration Management and Support:  
Administer HR records, personnel files, and employee data in accordance with IDLO requirements and applicable confidentiality standards. 
Prepare HR documentation, contract actions, employment certificates, and routine correspondence for review and approval. 
Compile periodic HR data and reports for the Country Office and Headquarters HR. 
Support payroll review by checking monthly payroll inputs, contract changes, leave and attendance data, allowances, and deductions before submission to Headquarters HR. 
 
3. Recruitment and Staffing 
Support end-to-end recruitment processes for locally based positions and consultants, including drafting and posting vacancy announcements, coordinating approvals, screening applications against established criteria, arranging interviews and tests, and maintaining complete recruitment files. 
Coordinate candidate communication, reference checks and required recruitment documentation, ensuring timely follow-up with hiring managers and Headquarters HR. 
Prepare draft reports, employment offers, and contracts for review by HR HQ and approval in accordance with IDLO recruitment procedures. 

4. Learning and Development 
In coordination with the OD and Learning Unit at HQ, support induction arrangements and ensure onboarding documentation is completed and filed. 
Support the administration of learning and development activities, including training nominations, records, and follow-up. 
Provide administrative support for the performance management cycle. 
 
5. Employee Relations 
Support a respectful and collaborative work environment by facilitating timely HR communication and follow-up. 
Provide routine guidance to employees and managers on HR procedures and escalate sensitive employee relations matters to the supervisor and Headquarters HR. 
Maintain accurate records of employee relations matters in accordance with confidentiality requirements. 
Perform other similar duties as requested by the Supervisor. 

Education: First-level university degree in Human Resources, Business Administration, Public Administration, or a related field is required. Additional training or certification in HR administration or payroll is desirable. 
Experience: A minimum of 3 to 5 years of relevant professional experience in HR administration; recruitment support, employee records, payroll review, or related HR operations is required. Experience in an international, non-governmental, multilateral, or development organization is desirable. 
Language Requirements: Excellent spoken and written knowledge of French and English is required. 

For this nationally recruited employee position, IDLO shall offer the selected candidate an Affiliate contract of 24 months, with the possibility of an extension subject to performance and availability of funding.  IDLO shall offer a yearly basic salary of XOF 16,597,394 and global health insurance.  
  
IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction. 
 
IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies. 
 
IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process. 
 
In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process. 

Submit please CV and cover Letter in English