Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration


 

Project Context and Scope

Under the European Union-funded project “Strengthening the Operational Capacity of the Egyptian Coast Guard and Egyptian Border Guards to Manage Migration Flows through Effective Border Surveillance and Search and Rescue at Land and Sea”, IOM Egypt works closely with key Government of Egypt counterparts, including security and border management authorities, to strengthen national capacities in the areas of Search and Rescue (SAR), Maritime security and Humanitarian Border Management (HBM). Through a range of capacity-building initiatives, study visits, specialized trainings, simulation exercises, and equipment support, the project aims to enhance the operational readiness, coordination, and institutional capacities of relevant Egyptian authorities.

 
Organizational Department / Unit to which the Consultant is contributing

 
Immigration and Boder Governance (IBG) Unit of IOM Egypt- Maritime Security

Responsibilities

Tasks to be performed under this contract:
Under the overall supervision of the Immigration & Border Governance (IBG) Project Officer and direct supervision of the National Project officer (IBG), the consultant will assist with the IBG activities of the Mission. Tasks will include:
  •  Assist in the implementation of capacity building and technical assistance activities, including training preparation and delivery under the IBG Programme. 
  • Assist in the preparation, review, and filing of project documentation, including concept notes, agendas, briefing notes, talking points, mission reports, and correspondence with national and international counterparts. Provide administrative and operational support for procurement, contracting, travel arrangements, consultants, service providers, and other project-related processes in coordination with relevant IOM units.
  •  Liaise with other IOM staff members on administration, financial, logistics and operational matters in support of Programme activities 
  • Support the organization and implementation of meetings, workshops, training sessions, study visits, and high-level events, including participant coordination, logistical arrangements, note-taking, and preparation of event documentation. 
  • Support monitoring and evaluation activities, including data collection, consolidation of participant feedback, maintenance of activity records, and preparation of supporting documentation for Programme reporting.
  •  Contribute to the development and standardization of templates (reports, questionnaires, surveys, profiles, application, feedback and interviewing forms and others) related to the IBG Programme
  •  Perform such other related duties as may be assigned inclusive of duty travels.
Performance indicators for the evaluation of results:
  • Timely submission of assigned tasks and deliverables. 
  • High quality of work with minimal revisions required. 
  • Compliance with IOM policies, donor requirements, and internal procedures. 
  • Timely processing of procurement and administrative requests. 
  • Compliance with financial and procurement procedures. 
  • Accurate maintenance of project documentation and records.
  •  Ability to manage multiple priorities while meeting deadlines.

Qualifications

Required Qualifications and Experience

Education

  • Bachelor's degree in Political Science, Law, Human Rights, International Relations, or another related field. 
  • Minimum of 1–2 years of relevant professional experience with a United Nations agency, international organization, or non-governmental organization (NGO), preferably in migration, humanitarian assistance, human rights, or a related area.

Experience

  • Knowledge of or experience working with Egyptian entities involved in maritime security, search and rescue (SAR), border management, or related sectors is an asset. 
  • Strong organizational, communication, and reporting skills, with the ability to coordinate with multiple stakeholders in a multicultural environment.

Skills

  •  Strong written and verbal communication skills. 
  • Strong reporting skills, with the ability to coordinate with multiple stakeholders in a multicultural environment. 
  • Creative thinking and the ability to generate engaging content ideas. 
  • Strong organizational skills and the ability to handle multiple tasks simultaneously. 
  • Attention to detail and commitment to delivering high-quality work. • Ability to work independently and as part of a team. 
  • Ability to draft clearly and concisely. 
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equality

Languages

For this consultancy, fluency in Arabic & English is required, French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Travel required 

Travel may be required for the accomplishment of the above tasks; in which case a daily subsistence allowance (DSA) will be provided, as well as flight tickets.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Consultancy (Up to 11 months)
Initial Contract Duration: 11
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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