SSA - Health Sector Improvement Program, Finance Assistant, Papua New Guinea

WHO - World Health Organization

Port Moresby

International

Junior level

Speaks English

Application deadline: July 29, 2026 (7 days)

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Summary by Impactpool

The Finance Assistant for the Health Sector Improvement Program (HSIP) in Papua New Guinea will provide operational and administrative support to the National Department of Health. This role involves managing funds, ensuring compliance with WHO and donor requirements, and facilitating effective implementation of health activities at the provincial level. The assistant will coordinate with various stakeholders, process financial documentation, and support monitoring and reporting activities. The position requires strong organizational skills and the ability to work collaboratively with government and health authorities.

Candidate Requirements:

Diploma in business administration or related field
Minimum of two years of relevant experience
Experience with government institutions or donor funding programs
Strong organizational and time management skills
Good written and verbal communication skills
Excellent knowledge of English

| Job Description - SSA - Health Sector Improvement Program, Finance Assistant, Papua New Guinea (2602664)


SSA - Health Sector Improvement Program, Finance Assistant, Papua New Guinea-(2602664)Grade:No gradeContractual Arrangement:Special Services Agreement (SSA)Contract Duration (Years, Months, Days):12 months## Job Posting:Jul 15, 2026, 12:27:39 AM## Closing Date:Jul 29, 2026, 5:59:00 PM## Primary Location:Papua New Guinea-Port Moresby## Organization:WP_PNG Papua New Guinea## Schedule:Full-timeIMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings...### BackgroundUnder the supervision of the WHO Operations Specialist and in close coordination with the HSIP Provincial Manager, the individual engaged under this Special Service Agreement (SSA) will provide operational and administrative support to the National Department of Health (NDoH), specifically the Health Sector Improvement Program (HSIP), to support implementation of activities at the provincial level. The SSA will support timely transfer of funds, acquittal follow-up, documentation management, reporting, and coordination with Provincial Health Authorities (PHAs) and relevant stakeholders to facilitate the effective implementation of provincially funded health activities.The SSA will support the management of funds transferred to HSIP and contribute to strengthening documentation, reporting, reconciliation, and compliance processes in line with WHO and donor requirements.### Objective of the PositionThe objective of the position is to provide finance, administrative, and operational support to the Health Sector Improvement Program (HSIP) Trust Account to strengthen timely implementation, financial accountability, documentation, reporting, and compliance for provincially funded health activities. The SSA Officer will support the processing and monitoring of Direct Financial Cooperation (DFC) agreements, fund transfers, acquittals, FACE Forms, payment claims, and related financial records, while assisting with coordination among the National Department of Health (NDoH), Provincial Health Authorities (PHAs), WHO technical and finance teams, and other relevant stakeholders to facilitate the effective use of funds and ensure compliance with WHO and donor requirements.### Summary of Assigned Duties- Support the processing and follow-up of Direct Financial Cooperation (DFC) agreements and related documentation to facilitate the timely release of funds for approved activities.- Support processing and follow-up of DFC agreements and related documentation to facilitate the timely release of funds for approved provincial activities.- Assist in coordinating with relevant NDoH program officers and Provincial Health Authorities (PHAs) regarding availability and transfer of funds for approved activities.- Follow up with PHAs on submission of acquittals, supporting documentation, and outstanding financial records. - Support coordination with the WHO program teams and provincial Finance officers regarding FACE Forms and DFC-related documentation.- Participate in provincial monitoring visits and spot-check activities related to DFC-supported activities.- Assist in documenting findings, preparing monitoring summaries, and following up on identified issues.- Support provincial and PHA staff in maintaining documentation and reporting records in line with WHO and other donor requirements.- Support processing of provincial fund transfers, including preparation of authorization documents and follow-up on approvals.- Assist in HSIP Trust Account desktop review activities and provincial monitoring visits to review utilization of development partner funds and support follow-up on identified issues and corrective actions with provincial staff.- Raise requisitions and assist in processing payment claims for HSIP provincial activities in accordance with established procedures.Expected Outputs- Financial documentation for DFC agreements, FACE Forms, fund transfers, payment claims, receipts, acquittals, and related supporting records is processed, checked for completeness, tracked, and maintained accurately in accordance with WHO financial procedures.- HSIP Trust Account transactions and provincial fund utilization are accurately tracked and monitored.- Up-to-date tracking tools, registers, and dashboards are maintained for DFC implementation, provincial fund transfers, financial transactions, reporting status, acquittals, and outstanding documentation.- Provincial Health Authorities and relevant NDoH program teams receive timely follow-up and practical guidance to improve financial documentation, reporting quality, compliance, and accountability.- Provincial monitoring visits, desktop reviews, assurance activities, and spot-checks are supported, with findings documented and agreed follow-up actions tracked to completion.- Acquittals, technical reports, financial reports, and supporting evidence from PHAs and NDoH technical units are received, reviewed for completeness, filed, and followed up in line with agreed schedules.- Audit-ready financial and program documentation is maintained through organized filing systems, complete supporting records, and timely reconciliation of outstanding items.- Routine financial, administrative, and operational queries are addressed promptly, with complex or unresolved issues escalated to the appropriate WHO or NDoH focal points.- Assigned finance, administrative, and operational tasks are completed within agreed timelines, contributing to effective governance, accountability, and implementation of HSIP-supported provincial activities.### Qualifications, experience, skills and languages#### Educational QualificationsEssential: Diploma in business administration or related field.Desirable: Degree (Bachelor’s) in Finance, Management, Business Administration or related field.#### ExperienceEssential: Minimum of two years of progressively responsible experience providing finance, administrative, or operational support.Experience working and supporting government institutions, development partners, UN agencies, NGOs or donor funding programs.Desirable: Experience with WHO/United Nations or other international organization.Experience supporting program implementation at national and sub-national/provincial levels is an advantage.#### Skills and KnowledgeStrong organizational, coordination, and time management skills.Ability to monitor implementation progress and follow up on multiple actions simultaneously.Strong analytical and problem-solving skills with attention to detail.Good written and verbal communication skills.Ability to maintain organized documentation and evidence management systems.Ability to work collaboratively with government counterparts, WHO teams, and other stakeholders.Knowledge of administrative, financial, and management principles, procedures, and policies of large, international, public-sector organizations.Strong knowledge of the principles and practices of administration and program management.Ability to compile, review and maintain financial and administrative records and prepare routine reports.Ability to maintain excellent interpersonal working relations.#### LanguagesEssential: Excellent knowledge of English (written and spoken).### Duty Station / LocationThe position will be based in the HSIP office at the National Department of Health, Port Moresby, Papua New Guinea.### Travel RequirementsThe assignment is primarily office-based. The SSA may be required to travel within Port Moresby and to provinces for training delivery, stakeholder engagement, and PHA supervision activities. International travel may be required for WHO training or reporting obligations as applicable.### Remuneration and DurationThe monthly remuneration for this position is PGK4245 payable monthly.The assignment is expected to run for a total of twelve (12) months, with a six-month initial probation from the date of contract signing, subject to satisfactory performance and availability of funds.

SSA - Health Sector Improvement Program, Finance Assistant, Papua New Guinea-(2602664)Grade:No gradeContractual Arrangement:Special Services Agreement (SSA)Contract Duration (Years, Months, Days):12 months## Job Posting:Jul 15, 2026, 12:27:39 AM## Closing Date:Jul 29, 2026, 5:59:00 PM## Primary Location:Papua New Guinea-Port Moresby## Organization:WP_PNG Papua New Guinea## Schedule:Full-timeIMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings...### BackgroundUnder the supervision of the WHO Operations Specialist and in close coordination with the HSIP Provincial Manager, the individual engaged under this Special Service Agreement (SSA) will provide operational and administrative support to the National Department of Health (NDoH), specifically the Health Sector Improvement Program (HSIP), to support implementation of activities at the provincial level. The SSA will support timely transfer of funds, acquittal follow-up, documentation management, reporting, and coordination with Provincial Health Authorities (PHAs) and relevant stakeholders to facilitate the effective implementation of provincially funded health activities.The SSA will support the management of funds transferred to HSIP and contribute to strengthening documentation, reporting, reconciliation, and compliance processes in line with WHO and donor requirements.### Objective of the PositionThe objective of the position is to provide finance, administrative, and operational support to the Health Sector Improvement Program (HSIP) Trust Account to strengthen timely implementation, financial accountability, documentation, reporting, and compliance for provincially funded health activities. The SSA Officer will support the processing and monitoring of Direct Financial Cooperation (DFC) agreements, fund transfers, acquittals, FACE Forms, payment claims, and related financial records, while assisting with coordination among the National Department of Health (NDoH), Provincial Health Authorities (PHAs), WHO technical and finance teams, and other relevant stakeholders to facilitate the effective use of funds and ensure compliance with WHO and donor requirements.### Summary of Assigned Duties- Support the processing and follow-up of Direct Financial Cooperation (DFC) agreements and related documentation to facilitate the timely release of funds for approved activities.- Support processing and follow-up of DFC agreements and related documentation to facilitate the timely release of funds for approved provincial activities.- Assist in coordinating with relevant NDoH program officers and Provincial Health Authorities (PHAs) regarding availability and transfer of funds for approved activities.- Follow up with PHAs on submission of acquittals, supporting documentation, and outstanding financial records. - Support coordination with the WHO program teams and provincial Finance officers regarding FACE Forms and DFC-related documentation.- Participate in provincial monitoring visits and spot-check activities related to DFC-supported activities.- Assist in documenting findings, preparing monitoring summaries, and following up on identified issues.- Support provincial and PHA staff in maintaining documentation and reporting records in line with WHO and other donor requirements.- Support processing of provincial fund transfers, including preparation of authorization documents and follow-up on approvals.- Assist in HSIP Trust Account desktop review activities and provincial monitoring visits to review utilization of development partner funds and support follow-up on identified issues and corrective actions with provincial staff.- Raise requisitions and assist in processing payment claims for HSIP provincial activities in accordance with established procedures.Expected Outputs- Financial documentation for DFC agreements, FACE Forms, fund transfers, payment claims, receipts, acquittals, and related supporting records is processed, checked for completeness, tracked, and maintained accurately in accordance with WHO financial procedures.- HSIP Trust Account transactions and provincial fund utilization are accurately tracked and monitored.- Up-to-date tracking tools, registers, and dashboards are maintained for DFC implementation, provincial fund transfers, financial transactions, reporting status, acquittals, and outstanding documentation.- Provincial Health Authorities and relevant NDoH program teams receive timely follow-up and practical guidance to improve financial documentation, reporting quality, compliance, and accountability.- Provincial monitoring visits, desktop reviews, assurance activities, and spot-checks are supported, with findings documented and agreed follow-up actions tracked to completion.- Acquittals, technical reports, financial reports, and supporting evidence from PHAs and NDoH technical units are received, reviewed for completeness, filed, and followed up in line with agreed schedules.- Audit-ready financial and program documentation is maintained through organized filing systems, complete supporting records, and timely reconciliation of outstanding items.- Routine financial, administrative, and operational queries are addressed promptly, with complex or unresolved issues escalated to the appropriate WHO or NDoH focal points.- Assigned finance, administrative, and operational tasks are completed within agreed timelines, contributing to effective governance, accountability, and implementation of HSIP-supported provincial activities.### Qualifications, experience, skills and languages#### Educational QualificationsEssential: Diploma in business administration or related field.Desirable: Degree (Bachelor’s) in Finance, Management, Business Administration or related field.#### ExperienceEssential: Minimum of two years of progressively responsible experience providing finance, administrative, or operational support.Experience working and supporting government institutions, development partners, UN agencies, NGOs or donor funding programs.Desirable: Experience with WHO/United Nations or other international organization.Experience supporting program implementation at national and sub-national/provincial levels is an advantage.#### Skills and KnowledgeStrong organizational, coordination, and time management skills.Ability to monitor implementation progress and follow up on multiple actions simultaneously.Strong analytical and problem-solving skills with attention to detail.Good written and verbal communication skills.Ability to maintain organized documentation and evidence management systems.Ability to work collaboratively with government counterparts, WHO teams, and other stakeholders.Knowledge of administrative, financial, and management principles, procedures, and policies of large, international, public-sector organizations.Strong knowledge of the principles and practices of administration and program management.Ability to compile, review and maintain financial and administrative records and prepare routine reports.Ability to maintain excellent interpersonal working relations.#### LanguagesEssential: Excellent knowledge of English (written and spoken).### Duty Station / LocationThe position will be based in the HSIP office at the National Department of Health, Port Moresby, Papua New Guinea.### Travel RequirementsThe assignment is primarily office-based. The SSA may be required to travel within Port Moresby and to provinces for training delivery, stakeholder engagement, and PHA supervision activities. International travel may be required for WHO training or reporting obligations as applicable.### Remuneration and DurationThe monthly remuneration for this position is PGK4245 payable monthly.The assignment is expected to run for a total of twelve (12) months, with a six-month initial probation from the date of contract signing, subject to satisfactory performance and availability of funds.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

Candidate Requirements:

Diploma in business administration or related field
Minimum of two years of relevant experience
Experience with government institutions or donor funding programs
Strong organizational and time management skills
Good written and verbal communication skills
Excellent knowledge of English

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