Consortium Grants Officer - Caracas (National Staff)

The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide appropriate assistance and protection to refugees, asylum seekers, internally displaced persons, returnees, people on the move, and vulnerable local populations and host communities. Currently, as part of the emergency response to the earthquake, DRC is seeking a highly qualified Consortium Grants Officer based in Caracas, Venezuela.

About the Job:

DRC manages its operations in Venezuela under the direction of the country office in Caracas and three field offices located in the states of Sucre, Apure, and Zulia. DRC Venezuela implements activities related to protection monitoring, legal assistance, individual protection assistance for people with specific needs (PWSN), information sessions for people of concern (PoC), human trafficking prevention, and food security.

As part of the emergency response to the earthquake that occurred in June 2026, DRC is opening a new implementation office in Caracas, separate from the country office, to address the needs of affected populations. To this end, DRC is seeking a: The Consortium Grants Officer is responsible for supporting the effective grants and contract management of DRC-led or DRC-supported consortium projects in Venezuela, in accordance with donor requirements, consortium agreements and DRC policies and procedures.

The overall purpose of the role:

The Consortium Grants Officer is responsible for supporting the effective grants and contract management of DRC-led or DRC-supported consortium projects in Venezuela, in accordance with donor requirements, consortium agreements and DRC policies and procedures.

The position coordinates grants-management processes across consortium members, including proposal development, contracting, donor compliance, reporting, amendments, information management and grant closure. The Consortium Grants Officer ensures that all consortium members understand and comply with contractual obligations, internal deadlines, reporting requirements, visibility provisions and agreed consortium procedures.

The position supports the consolidation and quality assurance of consortium proposals, reports, budgets and contractual documentation. It also monitors grant-related risks, follows up on partner deliverables and facilitates communication between DRC, consortium members and relevant internal departments.

The Consortium Grants Officer reports to the Head of Programme and collaborates closely with the HOP, Head of Support Services, Finance, MEAL, Technical Coordinators, Area Managers, Supply Chain, consortium partners, Regional Office and Headquarters on all grants and donor-compliance matters related to the consortium portfolio.

Responsibilities:

Consortium Grants Management and Administration

• Support the effective management of DRC’s consortium grants throughout the full project cycle, from opportunity identification and proposal development to grant closure.
• Maintain a comprehensive overview of all active and prospective consortium grants, including contractual requirements, implementation periods, reporting deadlines, amendments and partner deliverables.
• Develop and maintain a consolidated consortium grants tracker covering donor deadlines, internal deadlines, partner submissions, agreement status, reporting requirements, modifications and close-out actions.
• Coordinate and facilitate consortium grant kick-off, opening, review and closing meetings.
• Prepare agendas, presentations, minutes, action trackers and follow-up documentation for consortium grants-management meetings.
• Ensure that grant-related roles, responsibilities, internal deadlines and approval processes are clearly communicated to consortium members and relevant DRC departments.
• Monitor progress against grant-management timelines and follow up with consortium members and internal teams on outstanding actions.
• Ensure that DRC’s Grants Management Card in Dynamics and relevant internal documentation systems, including SharePoint, are complete, accurate and regularly updated.
• Ensure high-quality and consistent project and grant data across DRC systems, partner trackers and consortium documentation.
• Coordinate with Regional Office and Headquarters grants focal points to resolve data-quality, compliance or contractual issues.
• Maintain complete and accessible grant files, including signed agreements, amendments, donor correspondence, reports, approvals and supporting documentation.
• Support the Head of Programme in identifying grants-management risks and coordinating timely mitigation measures.

Consortium Agreements and Contract Management

• Support the preparation, review, processing and filing of consortium agreements, sub-grant agreements, partner contracts, Memoranda of Understanding and amendments.
• Ensure consistency between the donor agreement, consortium agreement, partner sub-agreements, approved proposal, budget and results framework.
• Verify that consortium and partner agreements clearly define roles, responsibilities, budgets, deliverables, reporting requirements, compliance obligations and decision-making processes.
• Conduct initial quality control of donor and partner contracts before signature.
• Coordinate contract reviews with Finance, MEAL, Programme, Supply Chain, Legal, Regional Office and Headquarters when required.
• Facilitate the internal review, approval and signature of grant agreements, consortium agreements and partner sub-agreements.
• Maintain an updated agreement tracker covering signature status, contract periods, amendments, reporting obligations and outstanding contractual actions.
• Ensure that relevant DRC teams and consortium members receive and understand signed agreements and subsequent contractual changes.
• Support the Head of Programme in interpreting contractual clauses and addressing questions raised by consortium members.
• Coordinate the preparation of contractual documentation related to changes in implementation arrangements, partner responsibilities, budgets or deliverables.
• Ensure that contractual records and approvals are documented and filed in accordance with DRC requirements.
• Provide advice on DRC’s Grants Management Volume, donor requirements and consortium compliance processes in coordination with relevant Regional Office and Headquarters focal points.
• Translate donor requirements into practical guidance, checklists, timelines and templates for consortium members.
• Develop and maintain compliance checklists for each consortium grant.
• Ensure that contractual obligations and reporting deadlines are known and followed by Programme, MEAL, Finance, Operations and consortium members.
• Identify potential compliance gaps, contractual risks and delays affecting consortium deliverables.
• Raise significant grants-management and compliance risks with the Head of Programme and relevant Senior Management Team members.
• Coordinate the development and monitoring of risk mitigation and corrective action plans.
• Troubleshoot gaps affecting the consortium’s ability to meet contractual deliverables within the agreed timeframe and budget.
• Seek advice from Regional Office or Headquarters on potential solutions when contractual or compliance issues cannot be resolved at country level.
• Support follow-up on donor monitoring findings, audit recommendations, compliance reviews and management action plans.
• Ensure that donor branding, communication and visibility requirements are reflected in implementation plans and monitored across consortium members.
• Participate in DRC grants communities of practice and relevant internal meetings to remain informed about grants-management best practices and changes in donor regulations.

Contract Amendments and Grant Modifications

• Coordinate the preparation of consortium grant amendments, including cost extensions, no-cost extensions, budget revisions, results-framework revisions and changes to implementation arrangements.
• Maintain an overview of implementation changes that may require prior donor approval, notification or internal documentation.
• Coordinate inputs from consortium members, Programme, Finance, MEAL, Technical Coordinators and Support Services for modification requests.
• Review proposed modifications for consistency with donor regulations, contractual obligations and overall consortium objectives.
• Consolidate and edit modification requests and supporting documentation before submission to the Head of Programme.
• Ensure that all required internal approvals are obtained before contractual changes are submitted to the donor.
• Track donor feedback, clarification requests and approvals related to grant modifications.
• Communicate approved changes to consortium members and relevant DRC departments.
• Ensure that approved amendments are incorporated into updated workplans, budgets, results frameworks, reporting tools and partner agreements.

Donor Compliance and Quality Assurance

• Act as the operational focal point for donor compliance and contract-management requirements related to consortium grants.
• Ensure that DRC teams and consortium members understand donor regulations, contractual obligations, reporting requirements, visibility provisions and eligible-cost requirements.
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• Provide advice on DRC’s Grants Management Volume, donor requirements and consortium compliance processes in coordination with relevant Regional Office and Headquarters focal points.
• Translate donor requirements into practical guidance, checklists, timelines and templates for consortium members.
• Develop and maintain compliance checklists for each consortium grant.
• Ensure that contractual obligations and reporting deadlines are known and followed by Programme, MEAL, Finance, Operations and consortium members.
• Identify potential compliance gaps, contractual risks and delays affecting consortium deliverables.
• Raise significant grants-management and compliance risks with the Head of Programme and relevant Senior Management Team members.
• Coordinate the development and monitoring of risk mitigation and corrective action plans.
• Troubleshoot gaps affecting the consortium’s ability to meet contractual deliverables within the agreed timeframe and budget.
• Seek advice from Regional Office or Headquarters on potential solutions when contractual or compliance issues cannot be resolved at country level.
• Support follow-up on donor monitoring findings, audit recommendations, compliance reviews and management action plans.
• Ensure that donor branding, communication and visibility requirements are reflected in implementation plans and monitored across consortium members.
• Participate in DRC grants communities of practice and relevant internal meetings to remain informed about grants-management best practices and changes in donor regulations.

Contract Amendments and Grant Modifications

• Coordinate the preparation of consortium grant amendments, including cost extensions, no-cost extensions, budget revisions, results-framework revisions and changes to implementation arrangements.
• Maintain an overview of implementation changes that may require prior donor approval, notification or internal documentation.
• Coordinate inputs from consortium members, Programme, Finance, MEAL, Technical Coordinators and Support Services for modification requests.
• Review proposed modifications for consistency with donor regulations, contractual obligations and overall consortium objectives.
• Consolidate and edit modification requests and supporting documentation before submission to the Head of Programme.
• Ensure that all required internal approvals are obtained before contractual changes are submitted to the donor.
• Track donor feedback, clarification requests and approvals related to grant modifications.
• Communicate approved changes to consortium members and relevant DRC departments.
• Ensure that approved amendments are incorporated into updated workplans, budgets, results frameworks, reporting tools and partner agreements.
• Maintain complete records of modification requests, donor correspondence, approvals and revised contractual documents.

Consortium Donor Reporting

• Coordinate the preparation and submission of timely and high-quality consortium donor reports.
• Develop consolidated reporting calendars that clearly define partner deadlines, internal review stages, responsibilities and final submission dates.
• Prepare and disseminate reporting templates, guidance notes and supporting instructions to consortium members.
• Coordinate the collection of narrative, indicator, financial and supporting information from all consortium members.
• Review partner submissions for completeness, accuracy, consistency and compliance with donor requirements.
• Provide timely, clear and constructive feedback to consortium members on their reporting inputs.
• Consolidate consortium-member submissions into coherent and consistent donor reports.
• Ensure consistency between narrative achievements, indicator results, financial expenditure and supporting documentation.
• Work closely with the MEAL team to verify reported results and ensure that reports are informed by reliable data, monitoring findings and organizational learning.
• Work with Finance to ensure consistency between narrative reporting, budget performance and financial reports.
• Coordinate inputs from Technical Coordinators to ensure that reports meet relevant technical and quality standards.
• Edit and quality-control final reports and annexes before submission to the Head of Programme.
• Coordinate quality-assurance reviews by Regional Office or Headquarters when required, particularly for strategic or high-risk consortium grants.
• Track donor feedback and coordinate responses to clarification requests with consortium members and relevant DRC teams.
• Maintain an organized record of final reports, partner submissions, supporting documentation, approvals and donor correspondence.
• Monitor follow-up actions arising from donor feedback and ensure that agreed changes are implemented.

Consortium Proposal Development and New Business Development

• Support the Head of Programme in identifying and assessing funding opportunities suitable for consortium implementation.
• Contribute to donor mapping, funding analysis and the development of DRC Venezuela’s consortium funding strategy.
• Maintain an updated funding tracker covering relevant donor opportunities, deadlines, strategic priorities and potential consortium arrangements.
• Support the organization of Go/No-Go meetings for new consortium funding opportunities.
• Prepare background information on donor priorities, eligibility requirements, funding envelopes and submission processes.
• Lead or support proposal planning meetings, including the development of proposal calendars, responsibilities matrices and internal review processes.
• Coordinate inputs from consortium members, Technical Coordinators, Area Managers, Finance, MEAL, Support Services and implementing partners.
• Ensure that all consortium members understand proposal-development requirements, templates, deadlines and review processes.
• Coordinate the development of consortium concept notes, proposals, logframes, budgets, workplans, risk matrices and required annexes.
• Support the definition of consortium roles, geographic responsibilities, technical contributions, budgets and deliverables.
• Review and consolidate partner proposal inputs to ensure consistency across the overall intervention.
• Edit and compile final proposal packages and verify that they meet donor requirements and DRC quality standards.
• Ensure consistency between the narrative proposal, results framework, implementation plan, partner responsibilities and consolidated budget.
• Coordinate with MEAL to ensure that proposal design is informed by needs assessments, reliable data, evaluations, lessons learned and evidence.
• Coordinate with Finance to ensure that consortium and partner budgets are realistic, complete and aligned with the proposed activities.
• Coordinate Regional Office and Headquarters quality-assurance reviews when required.
• Maintain clear version control and ensure that final approved proposal documents are properly filed.
• Support responses to donor questions and clarifications during the proposal-review process.

Partner Submissions and Deliverable Management

• Maintain a consolidated tracker of contractual, programmatic, financial and reporting deliverables required from each consortium member.
• Follow up with consortium members to ensure the timely submission of reports, budgets, forecasts, workplans and supporting documents.
• Review partner submissions against agreed templates, contractual obligations and consortium quality standards.
• Identify incomplete, inconsistent or delayed submissions and coordinate appropriate follow-up.
• Provide practical guidance to consortium members on reporting, proposal-development and documentation requirements.
• Facilitate communication between consortium members and DRC technical or support departments when specialized input is required.
• Monitor recurring challenges affecting partner submissions and propose corrective or capacity-strengthening measures.
• Document agreed actions, responsibilities and deadlines arising from reviews of partner deliverables.
• Ensure that material concerns related to partner performance or compliance are escalated to the Head of Programme.
• Promote transparent and constructive communication when providing feedback to consortium members.
• Contribute to partner performance reviews from a grants-management and compliance perspective.

Financial and Budgetary Coordination

• Work closely with Finance to monitor consortium grant expenditure, forecasts, budget performance and financial reporting deadlines.
• Support the consolidation and review of consortium and partner budgets.
• Verify consistency between partner budgets, approved activities, implementation plans and contractual deliverables.
• Review whether programme, staffing, operational, support, shared and indirect costs are adequately reflected in partner budgets.
• Support Finance in verifying that cost allocations are consistent with donor rules, consortium agreements and DRC policies.
• Monitor significant underspending, overspending, forecast changes and budget variances that may require management action or donor approval.
• Facilitate discussions between Programme, Finance and consortium members on financial performance and required corrective actions.
• Support the preparation of consortium budget realignments, reallocation requests and financial components of donor modifications.
• Coordinate with Finance to ensure that partner financial reports are submitted, reviewed and consolidated in line with donor deadlines.
• Support consistency checks between financial expenditure, narrative progress and reported results.
• Ensure that budget-related decisions, approvals and changes are properly documented and communicated to consortium members.
• Contribute to the monitoring of value for money and the efficient use of consortium resources.

Donor Communication and External Coordination

• Support the Head of Programme in maintaining active, regular and professional communication with donors regarding consortium grants.
• Coordinate inputs from relevant DRC teams and consortium members to ensure timely and high-quality responses to donor communications.
• Maintain an organized record of formal donor correspondence, approvals, clarification requests and contractual decisions.
• Assist with donor negotiations and coordination related to consortium grants.
• Prepare briefing notes, presentations, grant summaries and supporting documents for donor meetings.
• Participate in donor, fundraising and external coordination meetings as delegated by the Head of Programme.
• Ensure that consortium members are informed of relevant donor decisions, feedback and expectations.
• Support the coordination of donor monitoring visits, project reviews and meetings with consortium members.
• Track actions and commitments arising from donor meetings and ensure timely follow-up.
• Ensure that external communication regarding consortium results is consistent with donor requirements and approved project information.

Capacity Strengthening and Internal Support

• Identify grants-management capacity needs among DRC staff and consortium members.
• Coordinate or deliver training on proposal development, donor reporting, contract management, donor compliance and grants-information management.
• Develop practical guidance, templates, checklists and tools to improve the quality and consistency of consortium grants-management processes.
• Provide ad hoc advice and guidance to Programme, MEAL, Finance, Operations and consortium members on grant-related issues.
• Support consortium members in understanding reporting templates, donor requirements and contractual obligations.
• Promote peer learning and the exchange of grants-management good practices between consortium members.
• Document lessons learned from proposal development, reporting, modifications, donor reviews and project closure processes.
• Contribute to grant after-action reviews and ensure that recommendations inform future consortium grants.
• Participate in staff inductions by providing an overview of active consortium grants, donor requirements, contractual obligations and grants-management processes.
• Promote consistent application of DRC grants-management standards across the consortium portfolio.

Grant Closure

• Coordinate consortium grant-closure processes in accordance with donor and DRC requirements.
• Develop and monitor grant-closure plans covering final reporting, financial closure, asset disposition, documentation, partner close-out and outstanding contractual actions.
• Ensure that consortium members understand their responsibilities and deadlines for project closure.
• Coordinate the collection and review of final narrative, financial and supporting documentation from consortium members.
• Follow up on outstanding deliverables, commitments, advances, procurement actions and contractual issues before grant closure.
• Work with Finance, MEAL, Programme and Support Services to ensure that all closure requirements are completed.
• Support the preparation of final donor reports and grant-closure documentation.
• Ensure that final reports, donor approvals, partner documentation and project records are properly filed and archived.
• Coordinate grant-closure and lessons-learned meetings with consortium members.
• Document key learning and recommendations for future consortium grants.
• Promote Diversity, Equity & Inclusion and display respect, care and interest in all employees.

Any ad-hoc tasks assigned by the Head of Programme

Experience and technical competencies:

• Excellent communication and interpersonal skills, including the ability to build relationships with internal and external stakeholders.
• At least 3 years of experience in grants management, preferably with an international NGO or other donor-funded organization.
• Knowledge and experience working with multiple sectors including protection, food security and livelihood, WASI
• Proficiency in Microsoft Office and other relevant software, including Word, Excel and PowerPoint.
• Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, SIDA, ECHO, GFFO, VHF and private foundations.
• Knowledge of donor rules and regulations.
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
• Excellent communication, coordination, influencing and interpersonal skills.
• Demonstrate ability in thinking creatively and practically to improve the quality of projects.
• Ability to lead and work within a multi-cultural/diverse team.
• Commitment to Humanitarian principles and DRC values.

Education:

• University Degree in Social Sciences, International Development or relevant fields.

Languages:

• Fluency in English (speaking, writing, reading) is essential.
• Communication skills in Spanish is mandatory.

We offer:

• The opportunity to be part of one of the best NGOs worldwide.
• Access to over 1,000 free online trainings and certifications.
• Contract duration: subject to budget availability.
• Salary: Band H / Non-management. National contract.
• HCM insurance fully covered by the organization.

DRC Core Competencies:

• Achieving Excellence: Focus on achieving results and ensuring efficient processes.
• Collaboration: Engage relevant parties and encourage feedback.
• Taking the Initiative: Take ownership and initiative while seeking innovation.
• Communicating: Listen and speak effectively and honestly.
• Demonstrating Integrity: Act in accordance with DRC's vision and values.

Application Process: All applicants must upload a cover letter (max. 1 page) and an updated CV (max. 2 pages, without attachments) in English or Spanish, on the DRC employment platform. Applications sent by email will not be considered.

Application Deadline: Thursday, July 23 at 11:59 pm Local Time. Please note that applications will be reviewed continuously, and interviews will be scheduled as soon as a suitable candidate is identified. DRC reserves the right to close the vacancy before the deadline once a suitable candidate is identified.

Start Date: 1st of August 2026

Note:

• We reserve the right to close the position before the stated application deadline.
• The position is subject to project approval and availability of funds.
• Due to the urgent nature of this hiring, DRC is not obligated to send rejection notices to candidates who are not selected in the process.