Senior Programme Associate

Job Description

The project “Increasing capacity and knowledge in the field of ethical recruitment and promoting regular channels for labour migration to Poland in response to labour market needs” is being implemented by the International Organization for Migration in partnership with the University of Warsaw – Centre of Migration Research under the European Funds for Social Development 2021–2027 programme. The project is co-financed by the European Social Fund Plus.

Under the direct supervision of the Programme Coordinator (Labour Mobility and Social Inclusion) and overall supervision of the Chief of Mission in Poland, the successful candidate will be responsible for the implementation of the Labour Mobility and Social Inclusion Programme activities in Poland.

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of Labour Mobility and Social Inclusion Programme activities.
2. Support in designing and conducing beneficiaries’ needs assessments, including development of methodology applying qualitative and quantitative methods.
3. Identify the most effective channels of information provision for migrants and information promotion during migration pathways to Poland.
4. Conduct mapping of activities implemented by other stakeholders to ensure synergy and complementarity of IOM response in the scope of information provision for migrants and social-economic inclusion.
5. Compile, summarize, analyse, and present information/data, prepare reports.
6. Deliver information and draft information materials for migrants on the regular pathways to Poland, including legal aspects and associated risks.
7. Support in projects development through drafting segments of the project proposal or preparation of project proposals on information provision for migrants and social-economic integration.
8. Monitor budget implementation and propose adjustments as necessary, act as focal point for administrative coordination of projects implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
9. Draft project reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
10. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
11. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
12. Perform other related duties as assigned.

Qualifications

EDUCATION

• Master’s degree in social science, or law, or a related field from an accredited academic institution with a minimum of four years of relevant professional experience; or,
• High school graduate with six years of relevant professional experience;

EXPERIENCE

• At least 3 years of experience in implementing and coordinating projects in the area information provision for migrants and/or of migrants socio-economic integration; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;

• Proved experience in drafting project proposals;

• Experience and expertise in developing/conducting needs assessments or research including development of methodology;

• Experience in develop the content for informational/promotional materials  for migrants;

• Experience in liaising with governmental authorities, national/international institutions, and non-governmental organizations.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Excellent knowledge on migrants’ social economic inclusion and labour mobility to Poland;
• Excellent knowledge on immigration law in Poland;
• Knowledge on migration management;
• Very good communication and interpersonal skills;
• Excellent communication and negotiation skills, personal commitment, efficiency and flexibility;
• Ability to provide information in clear and consistent way;
• Excellent organizational skills and ability to work well under pressure and keep deadlines;
• Ability to work individually with minimal supervision and in multicultural team;
• Good level of computer literacy;
• Demonstrated ability to work well under pressure and keep deadlines.

LANGUAGES

IOM’s official languages are English, French, and Spanish.

REQUIRED
For this position, fluency in English and Polish is required (oral and written).

DESIRABLE
Working knowledge of Russian, Ukrainian and Spanish.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Required Skills

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