Job Description

The Financial Associate is responsible of the organization's financial operations by managing budgets, financial transactions, and reporting activities. The role ensures compliance with financial policies and procedures, provides financial guidance to managers and staff, and supports effective resource management. It also contributes to payroll administration, vendor management, audit processes, and financial monitoring to promote accountability, accuracy, and informed decision-making.

Responsibilities

1.    Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff; 
2.    Prepare budget, accounting, financial, statistical reports and other reports as required 
3.    Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations; 
4.    Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters; 
5.    Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses; 
6.    Monitor compliance with financial policies, procedures, rules and regulations; 
7.    Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels; 
8.    Provide regular and ad hoc financial information to support informed financial decision making; 
9.    Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders; 
10.    Manage and prepare the payroll by executing validity checks on monthly payroll results; 
11.    Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation; 
12.    Prepare draft responses or respond to audit queries and follow up on audit recommendations; 
13.    Review the status and monitor the proper maintenance of Vendor Accounts in accounting system; 
14.    Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and, 
15.    Perform other related duties as required. 
 

Qualifications

EDUCATION

  • ​​High School diploma with seven years of relevant experience; or,

  • ​Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.

EXPERIENCE

  • ​​Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
  • ​Attention to detail, ability to organize paperwork in a methodical way;  
  • ​Discreet, details and clients-oriented, patient and willingness to learn new things; and,  
  • ​Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  

Required Skills

  • Ability to analyze financial data and trends
  • Ability to prioritize multiple assignments
  • Ensures compliance with financial regulations and procedures
  • Expense verification and authorization
  • Financial record keeping and documentation
  • Financial reporting and analysis
  • Identify discrepancies and resolve financial issues
  • willingness to learn new systems

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-7
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.