Organisation Summary and Post Context:
The Allied Air Command (AIRCOM) is the Single Service Command (SSC) responsible for delivering Air and Space Power for Alliance Air operations and missions. AIRCOM provides the core of the NATO Command Structure (NCS) Joint Force Air Component (JFAC) capable to establish suitable Command & Control (C2), to operate as a Joint Task Force (JTF) if so directed by SACEUR and is the Air C2 competency organisation for the Alliance.
The Command Group (CG) provides specialists' advice, coordination, management, staff support and administrative service to the Commander (COM), the Deputy Commander (DCOM) and the Chief of Staff.
The Office of the Chief of Staff acts for the COM AIRCOM/DCOM on delegated matters and deputises in their absence. The Chief of Staff assists and advises COM AIRCOM in the execution of his duties and responsibilities, directs staff actions, ensures that all published instructions are in accordance with COM’s direction and guidance, and acts as the COM/DCOM/COS JFAC when authorised to do so by COM AIRCOM.
The incumbent is responsible for supporting logistics (LOG) elements of the AIRCOM Resourcing Management Office (ARMO) portfolio. They will provide expert advice, administrative and project support, and stakeholder management for the ARMO Manager for all LOG aspects of the ARMO mission. This includes, but is not limited to: functional logistics analysis, stakeholder coordination, project support, records management, and project monitoring necessary for the development and coordination of requirements for NATO 2030 initiatives under AIRCOM ownership.
This post reports to OAC GXCX 1010 – Resourcing Management Office Manager, G17
Main Responsibilities:
Supports the ARMO Manager in collection, preparation, and validation of AIRCOM requirements documentation impacting and/or implicating LOG lines of effort.
Provides subject-matter expert advice and documentary support to ARMO Manager, AIRCOM leadership, and other NATO bodies concerning ongoing capability delivery processes stemming from AIRCOM requirements.
Provides Quality Assurance of Operational Requirement Statement (ORS) documentation and coordination of all pre-initiation support for LOG requirements.
Provides management and coordinative support for the collection, evaluation, and submission of the LOG requirement inside AIRCOM and its subordinate entities (CAOCs and DACCC) in order to avoid duplication or fragmentation of requirement and ensure business continuity.
Maintains, as required, liaison with external entities for coordination on NATO 2030 ARMO LOG projects, as required,
Support the development and implementation of policy, doctrine and supplementary AIRCOM documents regarding NATO 2030 LOG support to AIRCOM.
Provides direction and guidance of ARMO products linked to the LOG community at ACO and ACT level.
Coordination with SHAPE Directorates, Divisions, Commands, ACT, NATO HQ and NATO Agencies for all LOG requests for information, meetings and delivery of products.
Represents ARMO interests at LOG plan/project related meetings, conferences, boards and working groups.
Provides support and coordination for meetings, periodic educational workshops, and conferences related to NATO 2030 Resourcing in regard to LOG ARMO projects/products.
Supports and, where required, leads LOG-related representative functions to all NCS and non-NATO entities like HN and national organizations for the implementation of NATO 2030 ARMO projects.
Responsible for NATO 2030 ARMO resource planning, coordinates LOG requirements and new capabilities with outside agencies and commands, including provision of staff expertise, detailed LOG plans, support plans and orders in support of crises, contingencies, or war.
Executes duties and functions requiring frequent internal and external high-level contacts including coordination and negotiation with senior civilian and military host nation authorities.
The incumbent is to represent the Headquarters' interests within the bounds of NATO directives, technical directives and manuals, contacting NATO bodies, external military and civilian authorities with collegiality, professionalism, and persuasiveness.
Represent AIRCOM as necessary under the ARMO.
Qualifications
University Degree in a relevant discipline such as project management, business administration, management information systems, accounting, public administration, operations research, information systems engineering, or quality engineering, and a minimum of 2 years function related experience is required.Exceptionally, a Higher Secondary education with successful completion of advanced vocational training in that (relevant) discipline leading to a professional qualification/accreditation with 4 years post related experience will be accepted in lieu.
Experience is required in the management of projects, typically (but not exclusively) involving the development and implementation of business processes to meet identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. The adoption and adaptation of project management methodologies based on the context of the project and selecting appropriately from predictive (plan-driven) approaches or adaptive (iterative/agile) approaches.
Experience in strategic planning is required. This post will involve the creation, iteration and maintenance of a strategy in order to align organisational actions, plans and resources with business objectives and the development of plans to drive forward and execute that strategy. Working with stakeholders to communicate and embed strategic management via objectives, accountabilities and monitoring of progress.
Experience within a LOG management project/team is desired.
Experience in AIR LOG development is desired.
Technical understanding of AIR LOG Systems is desired.
Successful completion of the following two courses is desired:
Logistics Staff Orientation Course (LOG-LG-31632)
Resource Management Education Programme (RMEP) Course (ETE-FI-2708)
Language skills:
English – NATO Standard Proficiency 3333 (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters is mainly conducted in English.
Personal Attributes and Competencies
Personal Attributes:The incumbent must have good interpersonal and communication skills as well as diplomacy when dealing with civilian and military staff members. Much of the output depends on the ability to work with staff officers, both to acquire an understanding of problems or situations and being able to communicate creative solutions to the staff for implementation. Furthermore, the incumbent needs to be an effective communicator of results and confident in dealing with senior officers. Must be able to use own initiative and judgment to propose solutions for unexpected problems and determine which issues to refer to supervisor. Must be able to plan and organize her/his own work and prioritize tasks and actions. Skilful in handling details, personal documents, follow up actions, deadlines. The variety of regulations and procedures require the incumbent to be able of quick and efficient continuous practical learning on the job. The incumbent must be flexible and able to work in more than one area at a time. Attention to detail is required and essential to the role. The incumbent must be able to work well under pressure and to be able to cope effectively in a demanding multinational operational military HQ.
Professional Contacts: The incumbent, soliciting and providing information and inputs, has routine contact with personnel at AIRCOM. Has professional contact with supervisors and managers of NATO at all levels. He/she coordinates routine meetings and product submissions with SHAPE, ACO, ACT, and NATO HQ. Interact with systems engineers and CIS managers inside and outside AIRCOM organization, including NATO Agencies and Operational and Strategic Commands for all aspects capability development and interoperability.
Supervisory Responsibilities: Exercises technical supervision and monitors the work of administrators, technicians and supply personnel at ranks ranging to OF-3.
Contribution to the Objective:
He/she provides direct support with review and analysis of products to allow decision making and assists in the coordination of NATO 2030 C2 implementation activities.
Special Requirements
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.
The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.
Contract
This requirement is in support of the NATO 2030 agenda and is project linked.The successful candidate will be offered a 3 year definite duration contract as a NATO International Civilian (NIC).Serving NIC staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
The successful selected candidate must complete a NATO medical examination and have NATO security clearance before an employment offer will be released.
Recruitment process
Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en) Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.
Essential information must be included in the application form. Particular attention should be given to the Education and Experience sections of the application form. Each section should be answered completely. Expressions such as “please see attached CV” or invitations to follow links to personal webpages are not acceptable and will be disregarded.
After submitting your application, you will receive an acknowledgement of receipt. In the absence of an acknowledgement, please make sure the submission process is completed or re-submit the application.
Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to job title), and specify the name of employing NATO body or Coordinated Organization.
Assessments and interviews are tentatively planned for September 2026.