This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.
The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.
Operations Divisions, and the Office for Verification in Iran, perform and document safeguards verification activities and conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. These teams implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.
Main Purpose
Reporting to the Section Head through the Senior Inspector for Coordination, the Safeguards Coordination Associate serves as the focal point for communication, administrative support, and services related to the Committees and Working Groups of the IAEA/European Commission (EC) Liaison Committee. The Safeguards Coordination Associate coordinates both the internal IAEA and bi-lateral processes facilitating the production of new and revised Subsidiary Arrangements, Facility Attachments and Installation Lists, partnership approach papers addressing safeguards approaches, and cooperative inspection arrangements. In addition, the Safeguards Coordination Associate organizes regular bilateral meetings and maintains the on-line library of associated documents, including the archive of meeting minutes, partnership approach papers, and other working documents.
Functions / Key Results Expected
Facilitate, through the coordination and organization of information, the IAEA and European Commission reviews, responses and reconciliation of issues impacting new or changed safeguards cooperation agreements in European Union States.
Ensure effective liaison with internal and external stakeholders including the Director General’s Office (DGO), the Office of Legal Affairs (OLA), and European Commission representatives.
Support the organization of IAEA/EC meetings, including invitations, travel arrangements, preparatory documents, meeting logistics and visitor access.
Take and prepare minutes of meetings and update action lists for each IAEA/EC Committee and Working Group in conjunction with the meeting co-Secretary and co-Chair.
Compile, process and update classified data from Divisional Statements of Import Communication, as well as nuclear material advance import/export notifications from the respective States.
Analyse the advance notifications and incorporate detailed data into the transit matching database. Disseminate classified information in accordance with established procedures.
Draft and prepare documents and official correspondence with States, according to established procedures.
Prepare and oversee the review and approval of State Subsidiary Arrangements and Facility Attachments.
Maintain divisional radiation protection records to ensure that staff are in compliance with radiation monitoring requirements, notifying staff of deadlines and following up on non-compliance or exposure issues.
Perform other duties and provide support and/or backup to colleagues as required.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
| Resilience | Maintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Document Management | Solid understanding and preferably practical experience with document management systems and procedures and the treatment of confidential and sensitive information. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Working experience with MS applications (Word, Excel, PowerPoint, Visio, Project Manager) and databases. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Safeguards | Safeguards Inspecting | Familiarity with sources of safeguards relevant information (e.g. State reports, Additional Protocol declarations, inspections, Design Information Visits, Environmental Sampling (ES) reporting, etc). |
| Safeguards | Safeguards System, Basic | Understanding and/or experience with MOSAIC related applications relevant to State Level Approach tasks (e.g. SAFIRE, APS, SLDC, SGMD, SSDH, SANT). |
Qualifications, Experience and Language skills
Completed secondary education.
Minimum of six years of relevant working experience in an administrative support role, including: organizing meetings, coordinating documentation, drafting correspondence and minutes, and working with databases.
Proven knowledge of radiation safety administrative procedures and familiarity with EURATOM an asset.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Administrative skills testing might be part of the selection process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 68788 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.