Job Description

Under the overall supervision of the Chief of Mission, and in close coordination with the Head of Programs, National Officer, and collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for the following:

Responsibilities

  1. Assist in the implementation and monitoring of project activities.
  2. Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
  3. Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
  4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
  5. Draft status reports, identify shortfalls, escalate issues to the supervisor and suggest remedial actions to address delivery gaps.
  6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
  7. Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
  8. Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
  9. Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
  10. Provides guidance/training to new/junior staff.
  11. Perform such other relevant duties as maybe assigned.

Qualifications

Academic BA in Administration, International Relations, Social Sciences, Social Services, Economics, or a related field from an accredited academic institution.

Required Skills

  • • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • • Excellent academic writing skills.
  • • Experience with handling confidential data.
  • • Familiarity with Microsoft Office.
  • • Good written and verbal communication skills.

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 9 months
Org Type: Country Office
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.