What we do

Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence.

In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life-saving aid, reconnect families and locate missing people – helping those who need it most, regardless of who they are and what side of the front line they are on.

We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non-combatants, including from digital threats.

Our values

  • At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this

Purpose

Administrative Assistant provides secretarial and/or administrative support.

Reports to (role)

  • Protection Coordinator

Accountabilities & functional responsibilities

  • Handles clearances, SIM payments, petty cash, and maintains annual financial tracking systems for Protection programs (Forensic, RFL, and Detention).
  • Coordinates with the Cooperation Department to secure SRCS clearances, verify supporting documentation, and ensure compliance with financial rules.
  • Consolidates field requests for voice/data services, manages Working Advances, and processes payments to providers like Zain and Sudani.
  • Manages supply requests (SRs) via IRIS, tracks material delivery with Logistics, and organizes stationery distribution for Protection staff.
  • Prepares and uploads signed donation certificates into the TS system and shares them with the Khartoum (KHA) data team for filing.
  • Collects inputs for monthly RMM forecasts, maintains tracking sheets, and coordinates schedules and logistics for trilateral meetings.
  • Organizes events, training, and roundtables (including technical setups), and assists with briefing/debriefing incoming and outgoing Protection staff.
  • Provides simple English/Arabic translation and interpretation for meetings, phone calls, and texts for the Protection Coordination team.
  • Manages filing systems, updates timelines and charts, handles secretarial tasks (photocopying, stock management), and assists with hotline enquiries.
  • Opens, prepares, and manages tracing mail (bordereau) to and from various ICRC offices globally, supporting the Nairobi-based data administrator.

Desired profile and skills

  • Strongly motivated by humanitarian work
  • Able to work under pressure in a potentially dangerous environment

Certifications / Education required

  • High school diploma or equivalent training. University degree or equivalent certification an asset.
  • Excellent command of English
  • Computer skills, including Microsoft Office suite (Excel in particular) and SharePoint.

Professional experience required

  • Two years' experience in a secretarial position.

What we offer

  • Rewarding work in a humanitarian and multicultural environment.
  • Competitive employment package with medical insurance.
  • In-house training opportunities for personal development.

Additional information

  • Type of role: National Staff
  • Working rate: 100%
  • Location: Port Sudan
  • Type of contract: Fix-term contract (Extendable)
  • Length of assignment: Six months (Extendable)
  • Application deadline: 16 August 2026
  • Desired starting date: November 2026
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.