Field Security Assistant

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Working under the overall supervision of Chief of mission and direct supervision of the National Security Officer, and with the technical/procedural guidance from IOM RSO OSS Office of Staff Security based in Cairo, the incumbent will actively be assisting in the following mission safety/security support functions and applications.

Responsibilities

1. Assists with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for IOM premises in all sites and other donor security requirements for relevant programmes.

2. Support to monitor security guards assigned in the area under his/her responsibility act in aprofessional, trained and informed at all times in accordance with the local law inJordan and formal manner, with IOM Staff, contractors, visitors and clients at alltimes.

3. Building logistics linked with procurement and logistics unit under RMU department.

4. Raise Purchase Request Form (PRF) upon approval to project manager for ad hoc and regular security equipment’s process, such as service agreement for fire system, access card, ID machine, selections mission extra security guards for outside activities, CCTV upgrade request.

5. Conduct regular inspections of the facilities to detect problems, including assessment of the spot check in CCTV for all locations in all sites

6. Support to administer set SOPs on calling procedures, information management, and 24/7securityresponse safeguardingIOMstaffandassets attheoffice.

7. Maintainregisteredfilingsystemandtracking proceduresforpremiseskeys,valuables, and visitors support the current, and projected security controls at theIOM offices.

8. Assists to maintain routine and confidential correspondence files/documents and coordination for in all sitesfor Host Government Security Authorities presence for selection mission activities.

9. Maintains a database on contact details of host country security authorities. 

10. Supportinacoordinatedfunctionpreendorsedsecurityguardingapplications,andsecuritycontrolmeasuresthroughanoperationalareaanddocumented process.

11. Support the IOMwardens system/Floorand FloorFire Wardens underSRMSecurity Risk Management measurers in a coordinated process, when required to updatestaffcontactlists,training toenhancethissecuritycontingencyplan.

12. Supportthe NSO-NationalSecurityofficerinconductingCCTVsurveyandcompliancewithIOMsecurityrequirements.

13. Supports in liaising with UNDSS and other local security stakeholders at theappropriatelevel.

14. WiththeNSOguidance,maintainanorderly filingsystemforallsecurityfiles including coordination with HR, ensure that all staffing lists, warden list and any other lists, as required  by UNDSS, are accurately updated, and submitted in a timely manner.

15. Respond to emergencies affecting the security and safety of the premises andnotifytheimmediate supervisor or otherdesignatedstaffimmediately.

16. Assists in reporting security incidents affecting IOM staff, offices and assets and refuges in  in all sites and assists in the preparation of security reports, such as the Security Incident Report and other Security Assessments Reportto NSOofanypotentialoractualbreachesofsecurityorunusualactivityatthetimeofdutytoIOMbuilding.

17. Check daily on the handling of the IOM visitor`s logbook system and the hand-over/take-over notes oftheIOMsecurityguards.

18. Provides support in conducting security evaluations and provides advice on Residential Security Measures of IOM staff, as well as on latest trends and threats to staff safety and security.

19. Performsother dutiesasassigned.

20. Mission-specific tasks

    . Assistinsecuritycoordinationforaccess controlproceduresforIOMpremises staff entrance in all sites.

    . Coordination for relevant programmes for Host Government Security Authorities presence for selection mission activities.

    . Assistinsecuritycoordinationtheaccesscontrol procedures forall sites  preemies applicant’sarea.

Qualifications

Required Qualifications and Experience

Education

• University degree, from an accredited institution with minimum of Two (2) years related experience in Social science, computer science, law enforcement academy or an equivalent combination of education, training & experience, or

• High school certificate with a minimum Four (4) years related experience and prior experience with the UN system or an international NGO. 

Experience

• Experiencedealingwithdiplomaticsecurity,protectionandintelligence serviceswill be consideredasan asset.

• Computerskills:MS–OfficeandOutlook.

• WritingSkills:ArabicandEnglish

• StrongCommunicationskills

Skills

• Knowledge of radio communication application

• Strong communication and interpersonal skills 

• Excellent organizational and time management skills 

• Knowledge of local community structures and dynamics 

• Ability to work effectively with diverse groups and individuals. 

• Experience with humanitarian aid and development work.

• Proficiency in conflict resolution skills 

• Ability to think critically and analytically. 

• Knowledge of data analysis and evaluation methods 

Languages

For this position, Fluency in English and Arabic (written and oral).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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