Senior Information Management Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the  direct supervision of the Senior National MEAL Officer (Head of MEAL Unit), the Senior Information Management Associate assists in the production and dissemination of information working closely with the relevant teams within IOM Turkiye Ankara office and Gaziantep sub-office and collaborate with external stakeholders to ensure the availability and accuracy of migration-related data. The position aims to strengthen the country mission's data management systems and facilitate data collection, analysis, and reporting. The incumbent will operationalize data standards developed at the central level in field operations, compiles data and analyses information from all populations of concern.

Responsibilities

Responsibilities and Accountabilities
1.    Assist and operationalize country-specific common data standards and promote them internally and (or) with partners, including IOM data standards and the IASC Common Operational Datasets.
2.    Support the planning, coordination, supervision and implementation of information management activities in relation to IOM Türkiye portfolio in Ankara and Gaziantep including cross border operations in line with the expectations of mission’s requirements for IM.  Coordinate and monitor the work of IM focals across programmes in close coordination with programme managers.
3.    Compile and aggregrate information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.  
4.    Collect, collate and process information and perform data quality and consistency control. Provide periodic inputs into Country Office’s internal and external reporting mechanisms (e.g. annual Institutional Questionnaire/IQBIS reporting, 4W tracker, UNCT reports etc.).
5.    Work closely with field teams to facilitate data collection processes, providing assistance in data collection tool design/management (e.g. Kobo, MS Forms etc.) and guidance on data capture and entry procedures.
6.    Conduct data analysis and generate periodic reports on migration trends, patterns, and challenges for internal and external dissemination. Produce summary statistics.
7.    Assist in training of staff involved in information management activities, including data collection and data entry teams.
8.    Support and leverage geographic data for map production and use in geographic information systems (GIS).
9.    Undertake fact check review and validation of different program’s products such as reports, fact sheets and guidelines, provide a feedback to relevant units accordingly.
10.    Respond timely to ad hoc requests for information, statistics, and reports from other IOM Units.
11.    Participate in IM Working Groups and Clusters as appropriate at the office level.
12.    Use  power business intelligence and other data visualization software to support programme production of Flash Updates, bi-weekly and quarterly reports as needed, and to create interactive dashboards for beneficiary statistics, mission strategy performance monitoring, and respective survey measurements.
13.    Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience
EDUCATION

•    Undergraduate university degree in Data Science, Computer Science, Computer Engineering, Demography, Statistics, Mathematics, Engineering or a related field from an accredited academic institution with four years of relevant professional experience; or 
•     School diploma with six years of relevant professional experience.
EXPERIENCE
•    At least four years of proven experience managing and utilizing business intelligence (BI) software. 
•    At least four years of proven experience using information management related computer programs and databases (e.g. Power BI, Kobo Toolbox, Microsoft Forms, Microsoft Excel, Microsoft Access, Python and other enterprise database system) 
•    At least two years of demonstrated ability to manage and coordinate teams remotely and to prepare clear and concise reports, and assessment tools 
•    At least two years of experience in information management in the areas of emergency response and migration; 
•    At least two years of previous experience working with an International Organization or UN agencies; 
•    At least three years of proven experience in Türkiye or comparable contexts in the Region.
SKILLS
•    Familiarity with data mining techniques and the ability to interpret and manipulate large-scale migration datasets effectively.
•    Capability to develop protocols for data collection, validation, and verification to maintain data accuracy and consistency. 
•    Proficiency in data visualization tools (e.g., Tableau, Power BI) to create compelling visual representations of migration data for diverse stakeholders.

Languages 
REQUIRED

For all applicants, fluency in English and Turkish are required (oral and written). 

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info