The post is budgeted from 1 January 2027, and the successful candidate is expected to start employment as soon as possible thereafter.
1.OVERVIEW OF DIANA
NATO DIANA is the Defence Innovation Accelerator for the North Atlantic, a NATO body dedicated to finding and accelerating innovation to provide decisive defence and security effects for the Alliance, while fostering deep-tech innovation.
NATO DIANA is comprised of a Board of Directors, representing all 32 nations, and an operational team referred to as the DIANA Executive (“DX”). Operating from three offices in Europe and North America, the DX leverages a network of military end users, world-leading accelerator sites, test centres, professional mentors and experts, and Allied expertise to accelerate the most innovative technologies from across the NATO Alliance. DIANA is a dynamic, agile workplace, which strives for innovative thinking, diversity, and performance excellence across all teams. To achieve our mission, DIANA is committed to providing our people with an environment that is positive, inclusive and collaborative.
2. OVERVIEW OF THE ROLE
The Chief of Staff supports the Managing Director in the effective leadership and coordination of DIANA by providing strategic advice, executive-level decision support, and oversight of key organisational priorities. Acting as a central point of coordination across the senior leadership team and the secretariat of the Board of Directors, the role ensures the timely delivery of high-quality outputs, communications, and special initiatives.
Reporting to the Managing Director.
Duties of this role include:
Provide strategic advice and decision support to the Managing Director by synthesising information from across DIANA, assessing key issues, risks, dependencies, opportunities, and priorities requiring executive attention and action.
Direct the activities of the Senior Leadership Team and key governance processes, ensuring effective stakeholder engagement, information flow, decision-making, and timely follow-up of meetings, actions, and leadership priorities.
Monitor and assess the implementation of Managing Director decisions and organisational priorities, identifying delivery risks, determining corrective actions, and escalating matters requiring executive intervention.
Establish and maintain effective relationships with the Board of Directors, NATO governance and assurance bodies, Regional Hubs, and other key stakeholders, ensuring timely coordination, strategic alignment, and the effective representation of DIANA's priorities and interests.
Establish and oversee standards for executive briefings, correspondence, reports, presentations, Board papers, and other strategic submissions, ensuring quality, consistency, and alignment with organisational priorities and governance requirements.
Lead strategic, cross-functional, and special initiatives on behalf of the Managing Director, driving organisational alignment and outcomes across multiple functional areas and stakeholder groups.
Perform any other related duties as may be required.
3.ROLE REQUIREMENTS, QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must have:
a Master’s degree at a nationally recognised University in business administration, public administration, international relations, political science, law, management, or a related discipline and 5 years post-related experience OR a Bachelor’s degree with 8 years post related experience.
a minimum of 5 years work experience in providing strategic advice, executive support, or decision support to senior leaders on strategic planning, executive support, governance, organisational management, or other complex issues.
Demonstrated ability to manage multiple competing priorities, urgent taskings, and sensitive issues while maintaining high standards of accuracy and responsiveness.
Experience leading or coordinating complex projects, programmes, or cross-functional initiatives involving multiple stakeholders.
Excellent written and verbal communication skills, including experience preparing, reviewing, and editing briefings, reports, correspondence, and presentations for Board, executive, ministerial, or other senior audiences.
Demonstrated ability to apply organisational policies and procedures with sound judgement, discretion, tact, and professionalism, including in challenging or high-pressure situations.
Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and I (“Beginner”) in the other.
NOTE: Most of DIANA’s internal work is conducted in the English language.
DESIRABLE
The following would be considered an advantage:
- Work experience in politically and institutionally complex environments, such as international organisations, national governments or agencies.
Work experience in innovative, rapidly-evolving or start-up environments.
Knowledge of NATO institutional framework, policies and procedures.
COMPETENCIES
The incumbent must demonstrate:
Organizational and Environmental Awareness: Understands the wider mission and considers the impact of their actions on others.
Initiative & Responsibility: Takes ownership and accountability.
Adaptability & Flexibility: Embraces change, adjusts priorities as needed, and continues to deliver results in evolving environments.
Impact & Influence: Builds trust and buy in through confident and persuasive communication
Stakeholder Management: Builds strategic relationships and drives collaborative outcomes.
Leading & Developing Other: Leads and develops others through coaching, empowerment, and feedback.
Self-awareness and a Learning Mindset: Seeks opportunities to learn, reflects on experience, and applies learning to improve outcomes.
4. WHAT WE OFFER
Genuinely meaningful work as part of the newest unit within the most successful alliance in history.
Tax-free salary.
Household and children’s allowances and privileges for expatriate staff including expatriation and educational allowances (where applicable) and additional home leave.
Excellent private health insurance scheme.
NATO pension scheme.
Generous annual leave of 30 days plus official holidays.
Flexible working conditions and a smoke-free office in London.
Opportunities for learning and development.
5.CONTRACT
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an extension. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
6. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using the e-recruitment system, and any documents sent through other formats will not be reviewed (including email, social network, etc). Before you apply to any position, we encourage you to click here and review how to apply. Due to the broad interest in NATO DIANA and the large number of potential candidates, telephone or email enquiries cannot be dealt with. After review of your online application, successful candidates will be invited to a pre-recorded video interview. Shortlisted candidates from that will then be invited to the final assessments, which include: a language proficiency test, a job-related written test, and a panel interview.
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.
NOTE: DIANA will not accept any phase of the recruitment and selection, prepared in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT, Copilot, Claude, etc.), or other language generating tools. DIANA reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications will be rejected without further consideration at DIANA’s sole discretion, and DIANA reserves the right to take further steps in such cases as appropriate.
7. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process along with documented medical evidence to support your request. All NATO DIANA personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct as agreed by the North Atlantic Council (NAC), and thus display the core values of integrity, impartiality, loyalty, accountability, and professionalism. The incumbent is required to be a resident in the host nation for the duration of their contract. DIANA has a flexible teleworking policy to permit working in office, at home, and across NATO Allied Nations subject to managerial approval.
For more information on DIANA, please visit our website.