The Nordic Development Fund (NDF) is the joint Nordic international finance institution, established by Denmark, Finland, Iceland, Norway, and Sweden. NDF’s work focuses on the nexus between climate change and development in lower-income countries and countries in fragile situations. Together with our strategic partners, we develop, launch and scale high-impact projects to support developing countries and people vulnerable to climate change.

To strengthen its organization, NDF is looking for a proactive, versatile, and service-oriented

Administration Officer

The Administration Officer provides administrative and operational support across NDF, with lead responsibility for office administration, document and knowledge management, and selected assistance of support functions’ routines.

The role helps ensure that NDF’s office premises, administrative processes, records, data routines, and cross-departmental support services operate reliably, safely, and efficiently.

 
Key responsibilities

  • Document management: lead NDF’s archiving and document management policies, tools, and practices; maintain NDF’s databank and intranet pages on SharePoint; and contribute to their renewal with an AI-ready approach.
  • Finance: support the Finance Manager in defined daily and monthly routines, including bank reconciliations, payment preparation, and related administrative follow-up.
  • Data and systems management: support relevant colleagues with data entry, data validation, report generation, and related routines; contribute, where relevant, to the testing and implementation of system features.
  • Procurement: coordinate procurement of goods and services within the role’s area of responsibility, in line with NDF’s applicable procurement rules and internal procedures.
  • Administration services: coordinate the relationship with NDF’s main corporate services provider.
  • Office management: coordinate day-to-day premises management to ensure that the office remains fit for purpose, safe, and secure, including maintenance and renovation follow-up, furniture, supplier contracts, and liaison with the landlord.
  • Lead the Green Office initiative.
  • Provide other support activities to department colleagues and, more generally, across the organization.

 
Knowledge & skills

  • A genuine interest in NDF’s purpose and values, and motivation to contribute to NDF’s mandate in climate and development finance.
  • Relevant educational background.
  • Significant experience in document and information management, administration, office management, and project coordination.
  • Pro-activeness and flexibility including ability to prioritze tasks and adjust schedules as the need arises to keep deadlines and manage time pressure
  • Good self-management skills, including the ability to work both independently with defined tasks and as part of a team.
  • Excellent organizational and project management skills.
  • Advanced MS Office skills and readiness to learn and use other relevant IT applications and programs; experience with AI will be seen as an asset.
  • High level of integrity, reliability, and attention to detail.
  • Excellent communication skills in English. Working proficiency in Finnish is an advantage.

Desired experience 

  • Several years of experience in a broad administrative role.
  • Experience in coordinating projects and organizational initiatives.
  • Experience with document management, office administration, finance support, facilities management, or coordination of organizational initiatives is considered an advantage.

We offer you 

  • A possibility to work in an international organization focused on climate change and development finance.
  • Interesting work in a multicultural environment in central Helsinki with hybrid working modalities.
  • A two-year fixed-term contract with the possibility for extension.

Additional information

If you have any questions about the position, please contact Bruno Duréault Suomalainen, Director, Chief Financial Officer (CFO), at bruno.dureault@ndf.int.

To apply, please complete the application form in the Jobs section of NDF’s website and submit your CV and cover letter, including an indication of your availability, no later than 21 August 2026.

NDF collaborates with the Nordic Investment Bank (NIB) on HR and other administrative matters. Applications will go through NIB’s recruitment system and will then be processed by NDF. For more information about employment at NDF, see the People Policy.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.