Human Resources and Admin Assistant (75% Full-Time Equivalent (FTE))

[Diyala - Baqubah-(covering South Central Area with travel to Baghdad)]

In 2003, , DRC became one of the first organisations to provide humanitarian assistance in the country. Today, DRC continues to provide humanitarian assistance to the most vulnerable displacement-affected families, including IDPs, returnees, and host communities in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Tel Afar, Baa’j, Sinjar, and Erbil.

Find more about DRC operations in Iraq here: Iraq | DRC Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified [Protection Team Leader]

Overall purpose of the role:

Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, social security, tax, Dynamics ERP system, staff leaves/attendance, staff medical insurance additions and deletions, timesheets tracking and smooth administration function to run the South-Central Area.

Responsibilities:
Human Resources:

  • Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
  • Ensure that leave, recruitment, medical insurance and training trackers are updated on a regular basis.
  • Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
  • Assist in communicating with interview candidates and scheduling for tests and interviews.
  • Prepare employee contracts and update staff information on Dynamics 365 system.
  • Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
  • Assist managers and staff on effective performance management and administer the collation of performance management documentation.
  • Ensure new staff receive an appropriate orientation and induction.
  • Ensure clearance and debriefing is carried out for exiting staff.
  • Support staff development activities including promoting the DRC Learning Catalogue.
  • Review payroll and update HR Manager on the information that help processing payroll.
  • Follow up on tax and social security payment by visiting Baghdad and share the invoices.

Administration

  • Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
  • Serve as the point of contact for landlords.
  • Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
  • Ensure overall efficiency by managing the administration function.
  • Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies record is maintained up to date.
  • Ensure that all utility payments are made on time.
  • Monitoring staff ID and ensuring that all employees receive their ID on time.
  • Staff's monthly credit card (Asia Cell) recharges on time


Required experience and competencies:

  • Minimum 1 year's relevant work experience in similar field.
  • Advanced English proficiency
  • Fluency in local language
  • Proven experience in Dynamics 365 ERP system.
  • Proven experience in social security and tax payment.
  • Previous experience in DRC is a plus.

Education

  • Bachelor Degree

Language

  • Arabic
  • English

Key stakeholders: (internal and external)

  • Staff members
  • Candidates
  • Social security and tax directorates.


In this position, you are expected to demonstrate DRC’ five core competencies: 

  1. Striving for excellence: You focus on reaching results while ensuring an efficient process. 
  2. Collaborating: You involve relevant parties and encourage feedback. 
  3. Taking the lead: You take ownership and initiative while aiming for innovation. 
  4. Communicating: You listen and speak effectively and honestly. 
  5. Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

WE OFFER

  • Contract Length: 31 December 2026
  • Salary Band: I 
  • Start Date: As soon as possible
  • Comprehensive health insurance for staff, spouse, and up to two children under 18.
  • Personal Accident insurance coverage in the event of work-related accidents during working hours.
  • Psychosocial support for staff and family members.
  • Learning & Development opportunities for professional growth.
  • Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff. 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: [11-August-2026]- Due to the urgency of this recruitment, DRC reserves the right to review applications and conduct interviews on a rolling basis. The vacancy may be filled before the closing date once a suitable candidate has been identified.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.