Project Assistant (G5)

Background:

The OSCE Project Co-ordinator in Uzbekistan (PCUz) is mandated to assist the Host Country in its efforts to ensure security and stability, including the fight against terrorism, violent extremism, drug trafficking, and other threats; to support the country’s socio-economic and civil society development; to help protect the country’s environment; and to assist the government in the implementation of its commitments taken within the OSCE framework, including those related to the development of civil society. The Co-ordinator’s activities are carried out on the basis of jointly developed programmes and projects.
The post is located in the Economic and Environmental Department within the OSCE Project Co-ordinator in Uzbekistan. It is an extra-budgetary (ExB) post within the project “Platform for Environment and Climate Engagement in Central Asia (PEaCE CA): Improving Access to Green Information and Opportunities for Women and Youth that is currently envisaged to last for 18 months. This ExB project is managed by the OSCE Office Coordinator of Economic and Environmental Activities (OCEEA). The project focuses on improving access to environmental information through the establishment of a Green Digital Platform, expanding learning and employment pathways in the green sector, and enhancing the visibility of environmental and climate initiatives through regional co-operation and media engagement. In addition to this post, the project also comprises the following ExB posts: one NP1.
 

Tasks and Responsibilities:

Under the overall supervision of the EED Senior Project Officer,  the successful candidate will be tasked with the following duties       

1. Assists in the development and implementation of project activities by liaising with counterparts and facilitating their participation, drafts terms of reference for the employment of consultants and implementing partners, and monitors the implementation of activities and submission of reports by the implementing partners and consultants.
2. Performs all administrative tasks, such as schedules and arrangements for meetings and other events, reservations, budget follow-up, and research for information and reference material. Prepares requests/documents, e.g. requisitions, travel requests/authorizations, expenditure authorizations, visa applications, etc.
3. Initiates and follows up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations, requests/claims and all related inquiries.
4. Keeps track of pending matters and follows up with other offices on deadlines, as well as on budget and expenditures for specific project outcomes, outputs and/or activities, giving estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments to supervisor.
5. Assists in establishing and maintaining relations with project stakeholders; ensuring co-ordination and planning of the project activities with relevant partners inside and outside the Organization.
6. Performs other duties as assigned in support of the EED portfolio.

Necessary Qualifications:

Education:
• Completed secondary education; a relevant specialized training in project management, IT or administration is desirable;
• For posts in the General Service category, a university degree may be considered as a substitute for one year of work experience, and a second-level university degree for two years of work experience
Experience and knowledge/skills:
• A minimum of five (5) years’ work experience in project administration
• Experience in project planning, implementation and reporting
• Ability to conduct research and collect information from a variety of sources
• Experience with website content management systems, online platforms or digital communication tools would be considered a strong asset.
Languages:
• Professional fluency in English and Uzbek and Russian.

Remuneration Package: Monthly remuneration, subject to social security deduction, is USD 1190.00 as per the relevant OSCE salary scale.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.