Officer, Finance

Vacancy No.S18241Category of ContractNationalPosition TypeNationalApplication Deadline11/08/2026Job Posted On28/07/2026Duty StationCaracas, VenezuelaCountryVENEZUELA, BOLIVARIAN REPUBLIC OFGradeNational StaffDuty Station StatusN/AAccompanied StatusN/ADuration12 Months

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpa); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

On 24 June 2026, two strong earthquakes, preliminarily measured at magnitudes 7.1 and 7.5, struck north-central Venezuela in rapid succession, with epicentres near Morón, Carabobo State. The earthquakes were felt across much of the country, including Caracas, La Guaira, Aragua, Carabobo and neighbouring states.  Therefore, the national government of Venezuela declared the state of emergency.

Preliminary information indicates damage to residential and commercial buildings, with reports of structural collapses in parts of Caracas and damage to infrastructure in several affected areas. Search and rescue operations have been activated while authorities continue rapid damage assessments. Power and telecommunications interruptions have been reported in some locations, and hospitals are receiving injured people.

The full humanitarian impact is still being assessed. Official information on casualties, displaced people and infrastructure damage remains limited. Significant aftershocks are expected, posing additional risks to affected communities and emergency responders. In addition, the National Headquarters of the Venezuelan Red Cross reported critical damage in the infrastructure.

Critical damage has also been reported to essential social infrastructure, including the airport and hospitals, while public services are intermittent or completely disrupted.

Job Purpose

The Finance Officer is responsible for providing efficient and effective services in financial and accounting matters within Venezuelan Country Delegation. The main areas of their duties can be summarized as follows:

1) Accounting

2) Reporting

3)Support Audits

4) Treasury and Payments

5) Accounts Payable:

6) Financial Reporting and Analysis

7) Supporting, assisting, and advising National Societies

8) Other tasks

Job Duties and Responsibilities

1. Accounting

  • Validate that all financial transactions/entries are properly supported with valid justifications and that the codes used do not generate deficits in the projects.
  • Provide support to issue accounts statements for the staff to get confirmation of balances
  • Supports the Finance and Administration Coordinator with the end of month closure routines according to the accounting checklist within the established deadlines
  • Clear all discrepancies and errors on Exception Report prior to closing. Ensure clean month end balance sheet.

2. Filing

  • File the supporting documentation of all the transactions in the respective digital files.
  • Prepare the binders with the related labels and information
  • Be responsible to coordinate the disposal of binders when the expiration date has arrived
  • Retrieve documentation on demand
  • Be responsible to file the binders that are sent from all the different offices in our archives

3. Support Audits

  • Provide support to the auditors to find and organize supporting documentation required by them
  • Support to the Finance Coordinator for following up with Country Offices for the collection of documentation for audit processes

4. Treasury and payments

Full fill all the tasks of the Assistant, Treasury during her-his absence. Hence this position should know exactly all the tasks and assume the responsibility of the Officer, Treasury when it is required.

Accounts payable

  • Manage the processing of accounts payable transactions, including supplier invoices and credit notes requested in the Regional Office and by the country delegation.
  • Investigate and follow up invoices that are missing supporting documentation or validation.
  • Prepare, check and ensure completeness and accuracy of weekly payment files for payments in Swiss francs, United States dollar, Euros and bolivares.

Prepare separate payment files as required for supplier payments above country delegation threshold.

  • Reconcile accounts payable accounts and ensure all reconciling items and overdue amounts are cleared on a timely basis.
  • Respond and resolve external supplier queries associated with invoices.

Coordinate with regional colleagues to ensure the timely processing of high-value supplier payments from the delegation offices.

  • Regularly review and follow up accounts payable invoices that are on hold.
  • Investigate all rejected invoices to ensure the rejection is valid. Restart the workflow if the rejection was done in error.
  • Regularly review and follow up long pending invoices in the workflow.

Manage the processing of local staff and international staff ad hoc expenses reimbursements

  • Manage processing Cash Request analysis of the Country Office targeting Geneva Accounts Payable and Treasury department.
  • Manage processing delegate´s housing rent in a monthly basis

Manage processing National Societies transfers requested from Work Breakdown Structure and to third parties.

Job Duties and Responsibilities (continued)

5.    Financial Reporting and Analysis

  •  Have a deep understanding of the financial Federation procedures that will allow validating the transactions accordingly (e.g. authorization procedure, contracts procedure, etc.)
  • Advise project staff in the appropriate interpretation of the financial procedures so the transactions to be performed are in compliance with them

Provide feedback to project managers on documentation submitted with incorrect coding or inadequate supporting documentation

  • Implement best practices according to procedures that safeguard and optimize the use of financial resources through an appropriate internal control environment
  • Support to the Finance and administration Coordinator with the reviewing of the finance reports from the National Societies to ensure that the donor reports are completed on a timely manner and accuracy.
  • Perform a periodic review of the transactions posted to the projects to ensure the accuracy of the transactions entered into the accounting system.

Verify that the transactions have been processed according to the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) policies and procedures. It is also important to ensure that the donor requirements have been met

  • Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be send to the donor with accuracy
  • Support to the Finance and administration Coordinator with the submitting of project forecasts, ensuring the resources are available opportunely

6.    Support, assist and advise the National Societies

  • Support to the National Societies in submitting the finance reports according to the IFRC Politics and procedures
  • Advice to the NS regarding any issues with the supporting documents submitted in the financial reports of the Working advances or WANS

7.    Relationships with other stakeholders

  • Liaise with project managers and unit staff to provide effective services with the aim to contribute to the achievements of the plans and results
  • Liaise with the Senior Finance Officer and Finance Coordinator to get support where necessary to accomplish task and keep her/him informed about progress or issues
  • Others:

Provides country office with support during the coordination of internships, trainings, invitations, preparation of materials

Ensures business continuity of the finance unit in the event of unexpected absence, illness or hard-to-fill vacancies of one of the members of the team.

Ensure that office utilities are functioning properly and invoices are paid to service providers

Keep an accurate record of the inventory of assets, document properly the procurements or disposals of assets, conduct a physical count to ensure the list is reconciled with the physical items

Education

Required:

Bachelor's degree in business administration or finance

Experience

Required:

2 years of experience working administrative or finance support role

Computer literacy (MS Office package) — Advanced Excel

Preferred:

Working experience in an international environment

Experience in Federation Systems

Knowledge, Skills and Languages

Required:

Excellent presentation, ability to maintain an outgoing friendly demeanor

Good Sense of discretion and confidentiality

Cultural awareness, sensitivity and flexibility

Excellent organization skills

conscientiousness, problem solver, proactivity

Languages:

Advanced Spanish

Intermediate English

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core Competencies: Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust

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