VN2026/ME10/001 Project Coordinator

Job Description

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

Under the direct supervision of the National Projects Officer and in close coordination with the Chief of Mission, the Project Coordinator will be responsible and accountable to coordinate assigned project activities in line with IOM policies and procedures and donor requirements.

Responsibilities

The main responsibilities will include but not limited to the following activities:
1. Assist in the planning, coordination, implementation, monitoring and reporting of project activities. 
2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.   
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Implement all project activities in line with project instructions, IOM Polices standards and SOPs. 
6. Coordinate and ensure visibility activities are carried out in respect of the donor visibility rules and requirements. Provide regular status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest immediate corrective measures. 
7. Draft correspondence on project issues; briefing notes, graphics, statistical tables, and other forms of documentation.
8. Coordinate the preparation of narrative and financial reports to donor, ensure the collection and consolidation of inputs from partners and project team, ensure status reports are prepared and submitted in a timely manner, and in line with the donor and PRIMA instructions. 
9. Organize meetings, workshops, and training sessions and study visits.
10. Respond to complex information requests and inquiries; set up and maintain files/records.
11. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 
13. Perform other related duties as assigned.
 

Qualifications

Required Qualifications and Experience

Education

•    School diploma with six years of relevant experience; or,
•    Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Specific experience in planning and implementing EU funded projects is an advantage.

Skills

• Proficiency in report drafting; 
• Proficiency in the English language (oral and written);
• Excellent communication and analytical skills; 
• Advanced Computer literacy (MS Office including Excel, PowerPoint, Internet);
• Very good organizational and coordination skills; and
• Knowledge/understanding of financial rules and regulations.

Languages

Fluency in ​English and Montenegrin​ is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
 

Core Competencies - Behavioural indicators –  Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 

Managerial Competencies – Behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Notes

1. Any offer made to the candidate in relation to this Vacancy Notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances.
3. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
4. People with disabilities are encouraged to apply and reasonable accommodation is available throughout the recruitment, hiring and employment cycle, in accordance with IOM procedures.
5. This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
8. IOM reserves the right to contact shortlisted candidates only.
   
    

Required Skills

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