Details
Mission and objectives
DSS ZAF organization mission TBD
Context
UNDSS South Africa plays a central role in enabling United Nations agencies to operate safely while delivering their mandates throughout the country. The office coordinates security planning, information sharing, emergency preparedness and operational support across the UN system, requiring strong administrative coordination, documentation and communication.
Hosted by UNDSS South Africa, this assignment provides an excellent opportunity for a young professional to gain practical experience in United Nations security coordination, programme administration and inter-agency collaboration. The UN Volunteer will contribute to the coordination of Security Cell and Security Management Team (SMT) activities while supporting security information management, meeting coordination, documentation and field mission planning.
Working under the supervision of the designated UNDSS Supervisor, the UN Volunteer will receive structured mentoring and on-the-job learning while strengthening skills in security coordination, stakeholder engagement, organizational planning, information management and United Nations security management processes.
Hosted by UNDSS South Africa, this assignment provides an excellent opportunity for a young professional to gain practical experience in United Nations security coordination, programme administration and inter-agency collaboration. The UN Volunteer will contribute to the coordination of Security Cell and Security Management Team (SMT) activities while supporting security information management, meeting coordination, documentation and field mission planning.
Working under the supervision of the designated UNDSS Supervisor, the UN Volunteer will receive structured mentoring and on-the-job learning while strengthening skills in security coordination, stakeholder engagement, organizational planning, information management and United Nations security management processes.
Task description
Under the direct supervision of the designated UNDSS Supervisor, the UN Volunteer will undertake the following tasks:
● Support the coordination and administration of Security Cell and Security Management Team (SMT) meetings, including scheduling meetings, preparing agendas, coordinating logistics, circulating meeting documentation, recording proceedings, and tracking agreed action points.
● Provide secretariat support to security coordination mechanisms by maintaining meeting records, updating action trackers, following up on assigned tasks, and ensuring timely dissemination of non-sensitive information to relevant stakeholders.
● Assist in the preparation of security planning documents and operational support materials, including drafting routine documentation, compiling background information, and supporting the development of contingency planning resources under the guidance of security personnel.
● Support the development and updating of security awareness and briefing packages for UN personnel, visitors, and programme teams by compiling information, preparing presentation materials, and assisting with awareness campaigns on security protocols and procedures.
● Assist in collecting, compiling, and analysing security-related information from approved sources to support situational awareness, risk monitoring, and the preparation of routine security advisories and reports.
● Provide logistical and coordination support for field security missions, including assisting with mission planning, preparing documentation, coordinating travel arrangements where applicable, and supporting post-mission reporting and follow-up.
● Support teams operating in the field by coordinating the dissemination of approved security guidance, facilitating communication between UNDSS and programme personnel, and assisting with routine security-related requests.
● Assist in monitoring the implementation of security recommendations and action points by maintaining tracking tools, following up with relevant stakeholders, and reporting progress to supervisors.
● Observe and support security briefings, coordination meetings, and operational discussions to strengthen understanding of UN security management practices, while documenting key decisions and monitoring the implementation of agreed actions under supervision.
● Maintain accurate security coordination records and information management systems, ensuring that documentation is organised, up to date, and handled in accordance with UNDSS information management procedures.
● Contribute to knowledge management and reporting by preparing meeting summaries, drafting routine correspondence, compiling statistics, and supporting the documentation of lessons learned and good practices.
● Perform other security coordination and programme support tasks consistent with the objectives of the assignment, as delegated by the supervisor.
● Support the coordination and administration of Security Cell and Security Management Team (SMT) meetings, including scheduling meetings, preparing agendas, coordinating logistics, circulating meeting documentation, recording proceedings, and tracking agreed action points.
● Provide secretariat support to security coordination mechanisms by maintaining meeting records, updating action trackers, following up on assigned tasks, and ensuring timely dissemination of non-sensitive information to relevant stakeholders.
● Assist in the preparation of security planning documents and operational support materials, including drafting routine documentation, compiling background information, and supporting the development of contingency planning resources under the guidance of security personnel.
● Support the development and updating of security awareness and briefing packages for UN personnel, visitors, and programme teams by compiling information, preparing presentation materials, and assisting with awareness campaigns on security protocols and procedures.
● Assist in collecting, compiling, and analysing security-related information from approved sources to support situational awareness, risk monitoring, and the preparation of routine security advisories and reports.
● Provide logistical and coordination support for field security missions, including assisting with mission planning, preparing documentation, coordinating travel arrangements where applicable, and supporting post-mission reporting and follow-up.
● Support teams operating in the field by coordinating the dissemination of approved security guidance, facilitating communication between UNDSS and programme personnel, and assisting with routine security-related requests.
● Assist in monitoring the implementation of security recommendations and action points by maintaining tracking tools, following up with relevant stakeholders, and reporting progress to supervisors.
● Observe and support security briefings, coordination meetings, and operational discussions to strengthen understanding of UN security management practices, while documenting key decisions and monitoring the implementation of agreed actions under supervision.
● Maintain accurate security coordination records and information management systems, ensuring that documentation is organised, up to date, and handled in accordance with UNDSS information management procedures.
● Contribute to knowledge management and reporting by preparing meeting summaries, drafting routine correspondence, compiling statistics, and supporting the documentation of lessons learned and good practices.
● Perform other security coordination and programme support tasks consistent with the objectives of the assignment, as delegated by the supervisor.
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.