Senior Programme Associate - PDSU

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Deputy Chief of Mission (DCoM) and the direct supervision of the Programme Support & Donor Liaison Officer, the Senior Programme Associate – Programme Development Support Unit (PDSU), will be responsible and accountable for contributing to the identification, design and development of new programmes and projects for the International Organization for Migration (IOM) Libya, including support related to the Benghazi Sub-Office. The role will support needs assessments, data analysis, stakeholder consultations, concept notes and proposals, ensuring alignment with donor priorities and IOM Libya strategic objectives. The Senior Programme Associate – Programme Development Support Unit (PDSU) will also support project cycle management, reporting, donor liaison, programme/resource management functions, knowledge management, compliance documentation and technical support to programme units, including on relevant corporate tools such as Project Information and Management Application (PRIMA) and institutional frameworks such as the Strategic Results Framework (SRF).

Responsibilities

1. Support and contribute to the identification, design and development of new programmes and projects, including for the Benghazi Sub-Office, through needs assessments, data analysis, stakeholder consultations and the drafting of concept notes and proposals in accordance with donor priorities and IOM Libya strategic objectives.
2. Support the coordination of project development processes and ensure timely preparation of project reports and related documentation in compliance with IOM standards and donor requirements, in coordination with the Country Office (CO), Regional Office (RO) and Headquarters (HQ), as relevant.
3.  Maintain effective working relationships with donors, government counterparts and partners, and contribute to communication, reporting and follow-up on project revisions, modifications and extensions.
4. Contribute to programme and resource management functions by monitoring budget utilisation, tracking project progress and helping ensure compliance with operational and administrative requirements to support accurate programme implementation records.
5. Provide technical and administrative support to programme units, including capacity building on project development processes, donor requirements and relevant corporate tools such as PRIMA contributing to consistent application of established procedures.
6. Support the integration of institutional frameworks, including the SRF, in project development, monitoring and reporting processes for alignment with organisational requirements.
7. Support Knowledge Management (KM), documentation and compliance processes, by maintaining project records, compiling due diligence and risk management documentation, and drafting briefing materials, reports and visibility products contributing to accurate programme information and institutional records.
8. Undertake duty travel, as required, to provide programme development and coordination support consistent with operational requirements.
9. Perform such other relevant duties as maybe assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, Public Administration, Business Administration, Economics or a related field from an accredited academic institution with five years of relevant professional experience; or,
• High School diploma with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project development, project cycle management, reporting, donor liaison and partnership support;
• Experience preparing concept notes, proposals, briefing materials, narrative reports and related project documentation;
• Experience coordinating with governmental authorities, donors, United Nations agencies, national/international institutions and non-governmental organisations;
• Experience supporting programme/resource management functions, including budget monitoring, tracking project progress and compliance follow-up; and,
• Prior work experience with international humanitarian organisations, non-governmental or government institutions in a multi-cultural setting is an advantage.

Skills

• Strong drafting, analytical and coordination skills, including the ability to synthesise needs assessment findings, data and stakeholder inputs into project development products;
• Knowledge of donor programming, donor reporting requirements and project revision, modification and extension processes;
• Knowledge of project cycle management, results-based management, risk management, due diligence and compliance documentation;
• Ability to support budget monitoring and track project implementation progress in coordination with programme and resource management colleagues; and,
• Ability to use and support corporate tools and frameworks relevant to project development and reporting, including PRIMA and the SRF.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or French is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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