MHPSS Associate (IM and Reporting)

Job Description

Under the overall supervision of the Chief of Mission and the Head of Programmes (Humanitarian), and the direct supervision of the Programme Officer (MHPSS), the incumbent will support the information management and reporting component of the implementation of IOM’s Mental Health and Psychosocial Programme activities in Ukraine.

Responsibilities

1. Assist in the implementation and monitoring of Mental Health and Psychosocial Support (MHPSS) programme activities, liaising with relevant units to support the coordination and timely reporting on programme progress.

2. Maintain programme information systems and databases by compiling, verifying, updating, and organizing quantitative and qualitative programme data.

3. Support administrative and logistical processes related to MHPSS programme implementation, liaising with relevant units on programme documentation, procurement follow-up, and other operational support functions.

4. Assist with administrative actions related to the engagement of consultants and service providers, including maintaining documentation and supporting processing of contracts in accordance with IOM procedures.

5. Assist with the preparation and processing of documentation for consultant and contractor payments, following established procedures and organizational requirements.

6. Assist in tracking contract validity periods and preparing documentation for contract extensions, following up with relevant units as required.

7. Support the preparation and follow up on procurement and service requests required for programme implementation, including events, transportation, venues, and other operational services, liaising with relevant support units to facilitate timely processing.

8. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• Bachelor’s degree in Psychology, business administration, management, public administration, law, human resources, social sciences, international relations or a related field from an accredited academic institution with three years of relevant working experience;

  OR

• High school diploma with minimum five years of work experience.

EXPERIENCE

• Experience in programme support, information management, reporting, or administrative support functions.

• Experience compiling, managing, and analysing programme data.

• Experience drafting reports, correspondence, or other programme documentation.

• Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.

• Knowledge of humanitarian activities and context is advantageous.

• Knowledge and understanding of emergency and recovery response, including MHPSS-related interventions in Ukraine is an asset.

SKILLS

• Skills in information management and programme reporting. 

• Data compilation and analysis skills.

• Administrative and operational support skills.

• Good organizational and planning skills.

• Communication skills with a wide range of people, including those from culturally diverse backgrounds.

• Advanced PC skills.

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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