Roleandresponsibilities:

ThepurposeofaLogisticofficeristoprovidetheday-to-dayimplementationofthelogistic function’sresponsibility.

Genericresponsibilities

Theseresponsibilitiesshallbethesameforallpositionswiththesametitle.Detailsbelongin theWorkandDevelopment plan.

1. EnsureadherencetoNRCpolicies,handbooks,guidelines,SOP’sanddonor requirements

2. ImplementdelegatedlogisticfunctionsportfolioaccordingtoPlanofAction

3. Conductandfollowupdailylogisticsoperationalsupportactivities

4. Supporttheadministrationofresourcessothatdeliverablesareachievedwithinset budgets, timelines and standards

5. PrepareanddevelopamonthlyreportasrequiredbytheCountry/Areaoffice

6. Ensureproperfilingofallsupportdocuments

7. Supportsetupanddevelopmentoffieldoffices Specificresponsibilities,

LogisticssProcurementOperations:

• FocalpointforpreparingmonthlylogisticsReportandsharingwithCountryoffice

  • Support the development, consolidation, implementation and regular updating of procurementplansincoordinationwithAreaOffices,ProgrammeandFinance,ensuring procurementrequirements,sourcingstrategies,leadtimesanddonorrequirementsare appropriatelyreflected.

  • Manage assigned procurement processes from solicitation through award, including preparation and issuance of RFQs/ITBs, suppliercommunications and clarifications, receipt/openingprocesses,coordinationofevaluationcommittees,preparationofbid analysis/tenderminutesandcompletionofawarddocumentation,inaccordancewith applicableprocurementthresholdsandauthorizationrequirements

  • Prepare and administer Purchase Orders, contracts, Framework Agreements and amendments within delegated responsibilities;monitorcontract values,validity periods, deliverytimelinesandsupplierobligations;maintaincontractfollow-uprecordsand escalatedelaysor non-performance.

  • MaintainaccurateprocurementrecordsanddocumentationinUnit4.

  • Ensure procurement-related supporting documentation is complete and facilitate timely submission of invoices and relevant delivery/acceptance documentation to Finance for paymentprocessing.

• Ensurethatcompetitiveandtransparentprocurementprocessesarefollowedtoensure bestvalueformoneyisachieved

  • ReviewPurchaseRequisitionsforcompleteness,requiredapprovals,clarityof specifications/TORs,appropriateprocurementthresholdsandrealisticleadtimes,and coordinatewithrequesterstoresolvegapsbeforeinitiatingprocurement.

  • Maintain accurate and up-to-date procurement tracking and reporting tools, including procurementandcontractfollow-up,vendordatabase,supplierperformancerecords andmarketpriceinformation,asapplicable.

  • Coordinateandmaintainsupplierperformanceevaluationsandensureperformance recordsareappropriatelydocumentedandconsideredinfutureprocurement processes.

  • Supportthepreparationandadministrationofconsultancyagreementsinaccordance with NRC procurement procedures

  • EnsureassignedprocurementprocessescomplywithNRCprocurementprocedures, donorrequirements,authorizationthresholds,segregationofduties,ethicalstandards, confidentiality,conflict-of-interestrequirementsandapplicablelocalregulations.

  • Identifyprocurementexceptionsandsupportthepreparation,documentationand trackingofwaiversandNotestoFileinaccordancewithNRCproceduresanddelegated authority

  • Supportsupplierduediligence,registration,verificationandprequalificationprocesses, ensuringrequiredeligibilityandcompliancedocumentationisobtainedandmaintained

  • Promotesustainableprocurementpracticesandincorporaterelevantenvironmental considerationsintospecifications,sourcingandevaluationcriteria,particularlyforhigh-valueorenvironmentallysensitiveprocurement.

  • Prepareregularprocurementreportsandanalysis,highlightingprocurementstatus,

leadtimes,outstandingactions,contract/FWAstatus,supplierperformance,risksand bottlenecksformanagementfollow-up

SupplierManagement:

• Assistwithbuildingandmaintainingpositiverelationshipswithvendors.

  • Conductanddocumentmarketresearchandsourcingactivitiestoidentifycapable suppliers,understandmarketcapacity,pricetrends,leadtimesandsupplyrisks,and supportdevelopmentofappropriatesourcingstrategies.

  • MaintainanddevelopavendordatabasewithqualifiedvendorsforNRCactivities.

Training,SupportandCollaboration:

• ParticipateintrainingprogramsonNRCprocurementpoliciesandprocedures.

  • AssistwithtrainingdeliveryonprocurementprocessesforAreaandFieldOffices,as needed.

1. ProvideongoingsupporttoAreaandFieldOfficesregardingprocurementinquiriesand challenges.

2. Provideprocurementlogisticalsupporttootherdepartmentsandprogramswithinthe CountryOffice.

Competencies:

Competenciesareimportantinorderfortheemployeeandtheorganisationtodeliverdesired results.Competenciesarerelevantforallstaffandaredividedintothefollowingcategories:

1. Professionalcompetencies:

2. UniversitydegreeinBusinessAdministration,Logistics,SupplyChainManagement, orarelatedfield(mandatory).

3. Minimum2yearsofexperienceinthehumanitariansector:

4. Atleast1yearinprocurement.

5. Atleast1yearingenerallogistics.

6. Experiencefromworkingasalogisticsofficerinahumanitarianorrecoverycontext.

7. Previousexperienceincomplexandvolatileenvironments.

8. Documentedresultsrelatedtotheposition’sresponsibilities.

9. ExcellentcommandofEnglish,bothwrittenandverbal.

Genericprofessionalcompetencies:

Genericprofessionalcompetenciesarecompetenciesrequiredbyanyindividualinthisora similarrole,inanylocationinNRC.

• Experiencefromworkingasalogisticofficerinahumanitarian/recoverycontext

  • Previousexperiencefromworkingincomplexandvolatilecontexts

  • Documentedresultsrelatedtotheposition’sresponsibilities